Trade Promotion Administrator

Reese Group, Inc.; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Reese Group, Inc. is hiring a Trade Promotion Administrator to support our client service and vendor portfolios.

This full-time, in-office role runs Monday–Friday, 8:00 am–5:00 pm, in Kansas City, MO, and involves coordinating promotional plans and administration across multiple systems. The ideal candidate will demonstrate strong data entry, proficient MS Office use (Excel, PowerPoint), and a customer-focused approach.

Qualifications

• Strong data entry accuracy and attention to detail.
• Excellent MS Office skills, especially Excel and PowerPoint.
• Customer service mindset with professional email etiquette.
• Ability to prioritize tasks and manage daily workflow.

Responsibilities

• Trade Promotion Administration: create and maintain promotional planners with Business Managers.
• Enter promotions into customer portals (DemandTec, iPro, etc.).
• Prepare and publish promotional bulletins from planners.
• Provide admin support for vendor accounts, including POs and cost changes.

Job description

Company Overview: Reese Group is a leading client service provider for consumer packaged goods companies (CPG) and retailers. Our teams deliver progressive solution driven results from headquarter sales to the retail stores. Utilizing the latest retail technology, digital commerce, space management programs and syndicated data, the Reese Group leverages data to maximize sales in all trade channels. With over 120 years of experience in the consumer packaged goods industry, Reese Group is a trusted partner for some of the best products and brands sold.

Position Summary: This is a full-time, in-office, exempt position, working Monday through Friday from 8:00 am - 5:00 pm. The Trade Promotion Administrator will work closely with the Business Managers and assist in executing trade promotions across customer systems while also providing general administrative support and vendor portfolio responsibilities. Professional email etiquette and consistent poise are utilized to maintain a high standard of professional presence that reflects the Reese Group’s commitment to service.

Duties and Responsibilities:

1. Trade Promotion Administration

• Planner Creation and Execution: Populate, review and maintain promotional planner templates in partnership with the Business Managers.
• Customer Portal Entry: Execute timely and accurate data entry of approved promotions into customer systems – i.e. DemandTec, iPro, etc.
• Auditing and Tracking: Ensure planners are populated and corresponding portal submissions are completed within the deadlines established. Track to ensure approvals are received and documents are downloaded once approved.

2. Trade Promotion Bulletins

• Bulletin Generation: Populate promotional bulletins from the master promotional planner, using the standardized bulletin format.
• Bulletin Administration: Convert, format and publish final promotional bulletins for the internal team.

3. Account Administration Support

• Account Execution: Provide administrative support for designated vendor accounts, including new item setups, cost changes, deduction resolution and purchase order changes.
• Administrative Backup: Provide coverage backup for Administrators during out of office or peak business cycles.

Other Duties When Required:

1. Food Show Support

• Onsite Show Support: Provide assistance with show setup and teardown.
• Show Documentation Coordination: Assist with show proofing, enter promotional deals as needed to support the Business Managers, print show bulletins for vendor booths.

Required Qualifications & Skills:

1. Technical and Software Proficiency: Strong data entry skills with a high degree of accuracy and attention to detail. Intermediate proficiency in Microsoft Office Suite (specifically Excel and PowerPoint).

2. Customer Service Skills: Demonstrate a “one-customer” mindset where every interaction is important. Provide focused attention through professional email etiquette and maintain professional poise (verbal and physical) with all clients.

3. Administrative Execution: Proficiency in executing repetitive tasks with high attention to detail, including the ability to solve problems and identify minor data inconsistencies. Ability to re-prioritize daily workflow to address urgent requests and solve immediate customer issues as they arise.

4. Organizational Skills: Successful method for tracking daily to-do items to ensure all deadlines and tasks are managed effectively. Capability to maintain digital filing systems with close attention to detail. Technical and Software Proficiency: Strong data entry skills with a high degree of accuracy and attention to detail. Intermediate proficiency in Microsoft Office Suite (specifically Excel and PowerPoint).

Education and Experience:

Associate Degree or higher in Business Administration or related field. Experience in trade promotion portals such as DemandTec, iPro, etc. is a plus.

Physical Activity on the Job:

Standing – Frequently, Walking – Frequently, Sitting – Frequently, Using hands to touch, handle or feel – Frequently, Reach with hands and arms – Frequently, Climbing or balancing – Occasionally, Stoop/kneel/crouch/crawl – Frequently, Talk/hear – Frequently, Tasting/Smelling – Occasionally, Frequently lifts and carries between ten and twenty-five pounds, Boxes weighing around fifty pounds are occasionally lifted and carried.