TPS Facilities Assistant

Theatre Puget Sound; Seattle, Northern (WA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Facilities Assistant at Theatre Puget Sound supports Space4Arts in the Armory Building at Seattle Center, handling bookings, keeping spaces rental-ready, and manning the on-call line for renters and resident companies.

You will work with the Production Manager to maintain spaces, support events like Stage Workers Week and the Gregory Awards Ceremony, and serve as the frontline contact for hourly renters and TPS partners, including evenings and weekends.

Qualifications

• Commitment to equity and inclusion.
• Able to work independently as well as collaboratively.
• Able to lift and carry up to 50 lbs.
• Available for a schedule that consistently includes weekends, with flexibility to shift into evenings.
• Highly organized and self-motivated, with strong follow-through on deadlines.
• Strong written and verbal communication skills.
• A problem-solver who stays calm and resourceful under pressure.

Responsibilities

• Approve and manage bookings for rehearsal spaces through the TPS website.
• Serve as the primary on-call contact — answering the Space4Arts phone line and responding to renter needs, including evenings and weekends, with the ability to return in person within the hour for substantial issues during pre-scheduled on-call hours.
• Keep spaces rental-ready: weekly cleanings, restroom supplies, accurate signage, and key-code updates.
• Handle day-to-day lock and access management, including lockbox upkeep and rekeying support.
• Administer TPS's Adopt-A-Space and site-wide points programs day to day.
• Support TPS's signature events and programming — Stage Workers Week, and the Gregory Awards Ceremony, workshops, and co-productions with performing arts partners.
• Serve as the go-to point of contact for hourly renters and the wider TPS community.
• Flag facilities or rental issues to the Production Manager when they need a second set of eyes.

Skills

Equity & inclusion

Independent & collaborative

Ability to lift 50 lbs

Weekend availability

Highly organized

Strong communication

Calm under pressure

Job description

Full Job Description available at: https://docs.google.com/document/d/12GQwOAe0QJLbMsEqaxClJhTQhgrdx14f/edit?usp=sharing&ouid=103958408286614554232&rtpof=true&sd=true

The Facilities Assistant is the day-to-day, on-the-ground presence for Space4Arts, TPS’s 25,000-square-foot rental and performance space program at the Armory Building in Seattle Center. You’ll manage bookings, keep spaces rental-ready, and carry the on-call phone line rotation that keeps renters and resident companies supported. You’ll work alongside the Production Manager, who will partner with you on taking care of our spaces.

What You'll Do

• Approve and manage bookings for rehearsal spaces through the TPS website
• Serve as the primary on-call contact — answering the Space4Arts phone line and responding to renter needs, including evenings and weekends, with the ability to return in person within the hour for substantial issues during pre-scheduled on-call hours
• Keep spaces rental-ready: weekly cleanings, restroom supplies, accurate signage, and key-code updates
• Handle day-to-day lock and access management, including lockbox upkeep and rekeying support
• Administer TPS's Adopt-A-Space and site-wide points programs day to day
• Support TPS's signature events and programming — Stage Workers Week, and the Gregory Awards Ceremony, workshops, and co-productions with performing arts partners
• Serve as the go-to point of contact for hourly renters and the wider TPS community
• Flag facilities or rental issues to the Production Manager when they need a second set of eyes

Required Qualifications

• Demonstrated commitment to equity and inclusion
• Comfortable working independently as well as collaboratively
• Able to lift and carry up to 50 lbs
• Available for a schedule that consistently includes weekends, with flexibility to shift into evenings
• Highly organized and self-motivated, with strong follow-through on deadlines
• Strong written and verbal communication skills
• A problem-solver who stays calm and resourceful under pressure

Desired Qualifications

• A track record of excellent customer service
• Experience with front-line scheduling, dispatch, or on-call coordination
• Comfort picking up new booking, scheduling, or access-control software

Other Details

Flexibility to work some evenings and weekends is a requirement of this position