Top-Secret Executive Coordinator

Chickasaw Nation Industries, Inc.; Falls Church (VA); On-site; USD 97,000 - 115,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Immediate Vesting

Professional Development Assistance

Paid Time Off

Job summary

Chickasaw Nation Industries, Inc. seeks an Executive Coordinator to provide comprehensive administrative and executive coordination support to the DHC Office.

The role manages calendars, meetings, travel, and stakeholder communications to ensure leadership engagements are effectively planned and executed. The position requires a Bachelor’s degree with 3-5 years of relevant experience, DoW/DHA knowledge, and proficiency with MS Office, Teams, Outlook, and SharePoint.

Qualifications

• Bachelor's degree and a minimum of 3-5 years of relevant professional experience.
• Experience supporting DHA Headquarters or comparable DoW headquarters organizations.
• Experience supporting General Officer or SES-level executives.
• Familiarity with DoW travel systems, executive protocol, and task management processes.

Responsibilities

• Coordinate executive calendars, meetings, conferences, and leadership engagements.
• Prepare executive read-ahead packages and meeting materials.
• Coordinate travel arrangements and executive itineraries.
• Manage stakeholder communications and meeting invitations.
• Track executive correspondence, staffing packages, and suspense actions.
• Coordinate conference rooms, virtual meetings, and audiovisual support.
• Maintain executive records, organizational files, and document repositories.
• Monitor leadership taskers and provide recurring status updates.
• Support protocol requirements for distinguished visitors and senior executive engagements.
• Assist in preparing routine correspondence and administrative documentation.
• Plan daily activities within company policy and supervisor instructions to maximize output.
• Commit to self-development through company-provided training.
• Keep own workspace neat and safe and report unsafe conditions.

Skills

Top-Secret clearance

DoD DHA knowledge

Executive support

Calendar management

Travel coordination

Communication skills

Multi-tasking

Microsoft Office

Education

Bachelor's degree

3-5 years relevant experience

DHA HQ / DoW HQ experience

Support for General Officer/SES

Tools

Microsoft Office Suite

Microsoft Teams

Outlook

SharePoint

Job description

Chickasaw Nation Industries, Inc. seeks an Executive Coordinator to provide comprehensive administrative and executive coordination support to the DHC Office.

The role manages calendars, meetings, travel, and stakeholder communications to ensure leadership engagements are effectively planned and executed. The position requires a Bachelor’s degree with 3-5 years of relevant experience, DoW/DHA knowledge, and proficiency with MS Office, Teams, Outlook, and SharePoint.