Title III Grants Director: Impact, Compliance & Growth

Saybrook University; Pasadena (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Pacific Oaks College and Children's School in Pasadena, California, is recruiting a Title III Project Director for their campus.

This full-time, grant-funded role provides overall leadership, day-to-day management, and oversight of the Title III grant project, coordinating personnel and activities across Academic Affairs, Student Affairs, and external partners to advance retention and workforce integration.

Qualifications

• Bachelor's degree from an accredited institution in higher education administration, public administration, business administration, or a related field.
• Five (5) years of progressively responsible experience in higher education leadership, grant management, institutional effectiveness, and/or student success initiatives, including management and strategic leadership experience.
• Demonstrated success managing federal grants, including compliance, implementation, fiscal oversight, evaluation, and required reporting.
• Experience leading cross-functional initiatives and coordinating personnel, budgets, timelines, and measurable outcomes.
• Experience using institutional or program data to assess performance, identify barriers, and guide corrective action.
• Master's degree in higher education administration, public administration, business administration, or a related field.
• Seven (7) years of progressively responsible experience in higher education leadership, grant management, institutional effectiveness, and/or student success initiatives, including management and strategic leadership experience.
• Experience with Title III or other U.S. Department of Education grants.
• Experience with career pathways, workforce integration, or employer partnerships.
• Experience with institutional data improvement, participant tracking, or project reporting systems.

Responsibilities

• Lead implementation of approved project activities, maintaining work plans, timelines, milestones, and assigned responsibilities; manage day-to-day operations, personnel, resources, and implementation documentation.
• Coordinate collaboration across Academic Affairs, Student Affairs, Institutional Research, Information Technology, Career Services, and external partners to integrate project activities into institutional operations and address implementation barriers.
• Convene monthly project implementation meetings to review data and progress toward objectives, documenting decisions, action items, responsible personnel, and follow-up.
• Supervise designated grant-funded staff, including hiring, training, work planning, and performance evaluation, consistent with confirmed reporting assignments.
• Partner with Institutional Research and the External Evaluator to coordinate required evaluations, participant tracking, and data collection and reporting processes. Review findings quarterly with project personnel and leadership, recommend corrective actions to the Dean of Student Affairs, and track approved improvements; Institutional Research retains responsibility for collecting, analyzing, and validating project data.
• Manage project budget planning, expenditure monitoring, reconciliation, and documentation in collaboration with Finance and grants administration personnel; coordinate accurate, complete, and timely submission of required performance and fiscal reports.
• Maintain current knowledge of Title III requirements and award terms, communicate relevant changes, and ensure project activities, expenditures, personnel documentation, procurement, recordkeeping, and reporting comply with federal requirements, approved project plans, and institutional policies; coordinate required approvals for scope or budget changes.

Skills

Grant management

Higher education leadership

Cross-functional collaboration

Budget planning

Data analysis

Education

Bachelor's degree in higher education administration/public administration/business administration

Master's degree

Job description

Pacific Oaks College and Children's School in Pasadena, California, is recruiting a Title III Project Director for their campus.

This full-time, grant-funded role provides overall leadership, day-to-day management, and oversight of the Title III grant project, coordinating personnel and activities across Academic Affairs, Student Affairs, and external partners to advance retention and workforce integration.