Title Clerk (1355)

Tammac Holdings Corp; Wayne (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

autoMHatic Financial in Wayne, PA is hiring a Manufactured Housing Title Clerk responsible for obtaining and safeguarding clear ownership records, and ensuring perfected liens. You will manage high-volume, multi-state titling activities, coordinate with state agencies, resolve title defects, and handle lien recordings and releases.

Ideal candidates have a high school diploma, 1+ year relevant experience, notary commission or willingness to obtain one, strong attention to detail, and proficient

Qualifications

• High school diploma or equivalent.
• 1+ year of related experience (office administration, documentation processing, titling, loan operations, or similar).
• Notary commission or willingness to obtain notary commission.
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Strong organization, time management, and follow-through skills.

Responsibilities

• Title applications and ownership transfers; prepare and submit to state/county agencies and track from application to final documents.
• Maintain lien perfection; process lien assignments/releases and ensure proper notation.
• Document control and compliance; manage titles/MSOs and ensure audit readiness.
• Communicate with internal partners and external agencies; resolve issues and escalate as needed.

Skills

Attention to detail

Time management

Communication skills

Documentation processing

Education

Notary commission

Tools

Microsoft Office

Job description

Job Details

Job Location: Wayne, PA 19087

Position Type: Full Time

Join the Vanguard of Financial Innovation with autoMHatic Financial!

Backed by Private Equity (PE), autoMHatic Financial is leading the charge in revolutionizing the specialty lending industry of Manufactured Home loans. Formerly known as Tammac Holdings Corporation, our legacy spans over 40 years, during which we've proudly originated over $1.3 Billion in loans.

But that's just the beginning of our story. We're embarking on an exciting transformation, ushering in a new era of financial services. Our focus? Launching innovative products, streamlining processes through automation, and harnessing the power of technology to redefine speed, service, and solutions for our valued customers.

At autoMHatic Financial, we're pioneers in our field. With instant loan decisions and a cutting-edge mobile app, we're not just adapting to change—we're driving it. Our goal? To dominate the Manufactured Homes lending space and set new standards of excellence.

Ready to be part of something extraordinary? Join us as we shape the future of finance, one innovative solution at a time. Explore our exciting career opportunities today! #autoMHaticFinancial #NowHiring

POSITION SUMMARY

The Manufactured Housing Title Clerk is responsible for obtaining, maintaining, and safeguarding clear ownership records for manufactured homes and ensuring the company’s security interest is properly perfected. This role manages high-volume, multi-state titling activities, coordinates with state agencies/counties/DMVs, resolves title defects, and processes lien recordings, assignments, and releases. The position frequently involves manufactured-home-specific documentation (e.g., MSO/MCO, HUD label/seal or serial/VIN identifiers) and may include real-property conversion activities where required by state law.

REPORTING RELATIONSHIP

Reports to: SVP, Finance

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Title application & ownership transfer
   • Prepare and submit title applications and supporting documents to the appropriate state/county agency; ensure fees are paid accurately and timely.
   • Track each file from application through receipt of the final title/ownership documentation.
   • Research ownership/titling status and determine required steps to establish or transfer ownership, including locating prior titles when needed.
   • Request duplicate titles and corrections to title records (e.g., name, address, serial/VIN errors).
   • Resolve title defects and exceptions, including missing documents, signature/notary issues, payoff/lien conflicts, and agency rejections.
   • Coordinate with dealers, closing teams, buyers/borrowers, and government offices to obtain required documentation and complete transfers.
2. Lien perfection, assignments, and releases
   • Ensure the company/lender lien is properly perfected in accordance with state requirements (e.g., lien notation on certificate of title, UCC filing, or other state-specific process).
   • Process lien assignments, lien releases, and title delivery upon payoff in accordance with policy and regulatory requirements.
   • Maintain accurate lien and title status updates in internal systems and trackers.
   • Follow up on pending filings and agency backlogs to ensure timely perfection and release.
3. Document control, recordkeeping, and compliance
   • Maintain custody of titles, MSOs, and related documents (physical and/or electronic), including scanning, indexing, and secure storage.
   • Maintain file integrity and audit readiness through accurate logging, checklists, and quality control reviews.
   • Ensure compliance with state-specific titling and lien rules for manufactured housing and internal policies/procedures.
   • Generate reports and provide status updates to internal stakeholders and management.
4. Communication & service
   • Respond to inquiries from internal partners and external parties via phone/email with professionalism and urgency.
   • Communicate clearly with government agencies and third parties to resolve issues and obtain approvals.
   • Escalate complex defects or time-sensitive matters appropriately.

Schedule

Monday to Friday

40 hours per week/day shift

Work Location

In-Office in Wayne, PA Office

Qualifications

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.
• 1+ year of related experience (office administration, documentation processing, titling, loan operations, or similar).
• Notary commission or willingness to obtain notary commission
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Strong organization, time management, and follow-through skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning internal systems.
• Strong written and verbal communication skills; professional phone/email etiquette.
• Ability to understand and work with legal/ownership documents (titles, assignments, releases, affidavits, etc.).

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times