Title Clerk

autoMHatic Financial; Wayne (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

autoMHaticFinancial, based in Wayne, PA, is hiring a Manufactured Housing Title Clerk to manage title applications, lien perfection, and related documents across states. The role requires attention to detail, organization, and the ability to work with state agencies, dealers, and borrowers to ensure accurate records.

You will handle high-volume titling tasks, maintain MSO/MCO records, and support compliance with state rules while coordinating with internal teams and external offices.

Qualifications

• High school diploma or equivalent.
• 1+ year of related experience (office administration, documentation processing, titling, loan operations, or similar).
• Notary commission or willingness to obtain notary commission
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Strong organization, time management, and follow-through skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning internal systems.
• Strong written and verbal communication skills; professional phone/email etiquette.
• Ability to understand and work with legal/ownership documents (titles, assignments, releases, affidavits, etc.).

Responsibilities

• Prepare and submit title applications to state/county agency; ensure fees are paid accurately and timely.
• Track each file from application through final title/ownership documentation.
• Research ownership/titling status and determine required steps to establish or transfer ownership, including locating prior titles when needed.
• Coordinate with dealers, closing teams, buyers/borrowers, and government offices to obtain required documentation and complete transfers.
• Maintain accurate lien and title status updates in internal systems and trackers.

Skills

Attention to detail

Organization

Time management

Communication skills

Microsoft Office

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

Job DetailsJob Location: Legal Address - Wayne, PA 19087Position Type: Full Time

Join the Vanguard of Financial Innovation withautoMHaticFinancial!Backed by Private Equity (PE),autoMHaticFinancial is leading the charge in revolutionizing the specialty lending industry of Manufactured Home loans. Formerly known as Tammac Holdings Corporation, our legacy spans over 40 years, during whichwe'veproudly originated over $1.3 Billion in loans.Butthat'sjust the beginning of our story.We'reembarking on an exciting transformation, ushering in a new era of financial services. Our focus? Launching innovative products, streamlining processes through automation, and harnessing the power of technology to redefine speed, service, and solutions for our valued customers.AtautoMHaticFinancial,we'repioneers in our field. With instant loan decisions and a cutting-edge mobile app,we'renot just adapting to change—we'redriving it. Our goal? To dominate the Manufactured Homes lending space and set new standards of excellence.Ready to be part of something extraordinary? Join us as we shape the future of finance, one innovative solution at a time. Explore our exciting career opportunities today! #autoMHaticFinancial #NowHiring

POSITION SUMMARY

The Manufactured Housing Title Clerk is responsible for obtaining, maintaining, and safeguarding clear ownership records for manufactured homes and ensuring the company’s security interest is properly perfected. This role manages high-volume, multi-state titling activities, coordinates with state agencies/counties/DMVs, resolves title defects, and processes lien recordings, assignments, and releases. The position frequently involves manufactured-home-specific documentation (e.g., MSO/MCO, HUD label/seal or serial/VIN identifiers) and may include real-property conversion activities where required by state law.

REPORTING RELATIONSHIP

Reports to: SVP, Finance

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Title application & ownership transfer
   • Prepare and submit title applications and supporting documents to the appropriate state/county agency; ensure fees are paid accurately and timely.
   • Track each file from application through receipt of the final title/ownership documentation.
   • Research ownership/titling status and determine required steps to establish or transfer ownership, including locating prior titles when needed.
   • Request duplicate titles and corrections to title records (e.g., name, address, serial/VIN errors).
   • Resolve title defects and exceptions, including missing documents, signature/notary issues, payoff/lien conflicts, and agency rejections.
   • Coordinate with dealers, closing teams, buyers/borrowers, and government offices to obtain required documentation and complete transfers.
2. Lien perfection, assignments, and releases
   • Ensure the company/lender lien is properly perfected in accordance with state requirements (e.g., lien notation on certificate of title, UCC filing, or other state-specific process).
   • Process lien assignments, lien releases, and title delivery upon payoff in accordance with policy and regulatory requirements.
   • Maintain accurate lien and title status updates in internal systems and trackers.
   • Follow up on pending filings and agency backlogs to ensure timely perfection and release.
3. Document control, recordkeeping, and compliance
   • Maintain custody of titles, MSOs, and related documents (physical and/or electronic), including scanning, indexing, and secure storage.
   • Maintain file integrity and audit readiness through accurate logging, checklists, and quality control reviews.
   • Ensure compliance with state-specific titling and lien rules for manufactured housing and internal policies/procedures.
   • Generate reports and provide status updates to internal stakeholders and management.
4. Communication & service
   • Respond to inquiries from internal partners and external parties via phone/email with professionalism and urgency.
   • Communicate clearly with government agencies and third parties to resolve issues and obtain approvals.
   • Escalate complex defects or time-sensitive matters appropriately.

Schedule

Monday to Friday

40 hours per week/day shift

Work Location

In-Office in Wayne, PA Office

Qualifications

• High school diploma or equivalent.
• 1+ year of related experience (office administration, documentation processing, titling, loan operations, or similar).
• Notary commission or willingness to obtain notary commission
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Strong organization, time management, and follow-through skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning internal systems.
• Strong written and verbal communication skills; professional phone/email etiquette.
• Ability to understand and work with legal/ownership documents (titles, assignments, releases, affidavits, etc.).

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times