Senior Title Specialist

Equify Financial, LLC; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Equify Financial in Fort Worth, TX, seeks a Senior Title Specialist to ensure accurate motor vehicle title processing and lien perfection across states. You will interact with customers, title agencies, DMVs, and internal teams to maintain compliance and efficiency.

The role requires in-depth DMV knowledge, meticulous attention to detail, and the ability to manage several tasks in a fast-paced setting. Must be able to travel for title work and maintain strong relationships with agencies

Qualifications

• Bachelor’s degree from a four-year college or university or equivalent titling experience with a financial institution or the Department of Motor Vehicles.
• Strong knowledge of motor vehicle title processing and lien perfection.
• Dealertrack/Vintek/Vitu Knowledge
• Repo and flip titles
• Out of state title processing
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a team environment
• Ability to manage multiple tasks in a fast-paced environment
• High level of discretion and sensitivity when handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Maintain current knowledge of DMV laws and regulations related to vehicle titles across all applicable states.
• Interpret and apply state-specific titling requirements to ensure compliance and timely processing.
• ELT knowledge of perfecting ELT’s and ELT issues.
• Perfect liens by ensuring all required documentation is accurately completed, received, and submitted within required timeframes.
• Process repo titles and title maintained.
• Maintain and create new title agency/vendor relationships for processing out of state lien perfections.
• Review motor vehicle transactions and provide guidance to customers and internal Equify employees regarding title-related inquiries.
• Verify the accuracy and completeness of vehicle titles and registration documents received from DMVs, tax offices, and dealerships.
• Understand 50 state motor vehicle tax calculations (TT&L).
• Scan, upload, and maintain electronic title records within shared systems to support tracking and reporting.
• Build and maintain professional relationships with tax offices and DMVs nationwide to streamline processes and resolve title issues.
• Organize, track, and maintain legal and title documentation in both paper and electronic formats, in coordination with documentation and compliance teams.
• Coordinate with internal departments to resolve outstanding title issues and close follow-up items.
• Travel to tax offices or other locations as required to complete time-sensitive title work.
• Maintain proficiency in company systems, tools, and resources related to title processing.
• Identify opportunities for process improvements and efficiency gains.
• Perform other duties as assigned.

Skills

Strong knowledge of title processing

Repo and flip titles

Out of state title processing

Attention to detail

Written and verbal communication

Independent and collaborative

Multi-tasking

Discretion and confidentiality

Microsoft Office Suite

Education

Bachelor’s degree or equivalent titling experience

Tools

Dealertrack/Vintek/Vitu Knowledge

Job description

Company Information: Equify Financial is a privately-owned, independent specialty finance company based in Fort Worth, Texas. We tailor and personalize our services for each client to build a strong relationship and a strong future for their businesses. We are an independent, collateral-based lender that can service customers at every financial stage of their business. With over 180 years of combined experience in the equipment finance industry, we can provide an extensive amount of knowledge and an in-depth understanding of our customers’ financial circumstances. We help our clients identify areas of growth and find creative solutions that bring more capital to their businesses.

The Senior Title Specialist is responsible for the accurate and timely processing of motor vehicle titles to ensure proper lien perfection and compliance with state titling regulations. This role requires detailed knowledge of DMV laws across multiple states, strong attention to detail, and frequent interaction with customers, title agencies, tax offices, DMVs, and internal teams. The position plays a critical role in protecting the company’s financial interests while supporting operational efficiency and customer satisfaction.

• Maintain current knowledge of Department of Motor Vehicles (DMV) laws and regulations related to vehicle titles across all applicable states.


• Interpret and apply state-specific titling requirements to ensure compliance and timely processing.


• ELT knowledge of perfecting ELT’s and ELT issues.


• Perfect liens by ensuring all required documentation is accurately completed, received, and submitted within required timeframes.


• Process repo titles and title maintained.


• Maintain and create new title agency/vendor relationships for processing out of state lien perfections.


• Review motor vehicle transactions and provide guidance to customers and internal Equify employees regarding title-related inquiries.


• Verify the accuracy and completeness of vehicle titles and registration documents received from DMVs, tax offices, and dealerships.


• Understanding of 50 state motor vehicle tax calculations (TT&L)


• Scan, upload, and maintain electronic title records within shared systems to support tracking and reporting.


• Build and maintain professional relationships with tax offices and DMVs nationwide to streamline processes and resolve title issues.


• Organize, track, and maintain legal and title documentation in both paper and electronic formats, in coordination with documentation and compliance teams.


• Coordinate with internal departments to resolve outstanding title issues and close follow-up items.


• Travel to tax offices or other locations as required to complete time-sensitive title work.


• Maintain proficiency in company systems, tools, and resources related to title processing.


• Identify opportunities for process improvements and efficiency gains.


• Perform other duties as assigned.

Required Education, Experience, and Qualifications

Required:

• Bachelor’s degree from a four-year college or university or equivalent titling experience with a financial institution or the Department of Motor Vehicles.


• Strong knowledge of motor vehicle title processing and lien perfection.


• Dealertrack/Vintek/Vitu Knowledge


• Repo and flip titles


• Out of state title processing


• Excellent attention to detail and organizational skills


• Strong written and verbal communication skills


• Ability to work independently and collaboratively in a team environment


• Ability to manage multiple tasks in a fast-paced environment


• High level of discretion and sensitivity when handling confidential information


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Working Conditions:

• Prolonged periods sitting at a desk and working on a computer


• Must be able to lift 15 pounds at times


• Positions self to install equipment, including under desks


• Moves throughout the building to access files


• Must be able to comprehend and follow written and oral instructions


• Must be able to complete tasks even with frequent interruptions


• Must be able to use discretion and independent judgment as needed


• Must be able to speak clearly on the phone and to fellow workers

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation.

#EQUIFYFINANCIAL #LI-ONSITE #LI-MH1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.