Title Clerk

KeySavvy, Inc.; Seattle (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

KeySavvy, Inc. in Seattle seeks a Vehicle Title Clerk to manage title and registration documentation, ensuring compliance with state and federal rules and enabling smooth vehicle transactions.

You will collaborate with internal teams, dealerships, lenders, and DMVs to keep titles accurate and timely. Ideal candidates have 1–3 years in titling or automotive administration, strong DMV knowledge, and keen attention to detail.

Qualifications

• 1–3 years of experience in vehicle titling, registration, or automotive administrative work.
• Strong knowledge of DMV processes and title regulations.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage high volumes of paperwork in a fast-paced environment.
• Effective written and verbal communication skills.

Responsibilities

• Prepare, review, and process vehicle titles, registrations, and related documentation.
• Verify accuracy and completeness of title documents, including lien information, odometer disclosures, and bills of sale.
• Prepare title packets for customers, ensuring all required documents are included and ready for mailing.
• Submit title and registration paperwork to state DMVs in accordance with jurisdictional requirements.
• Track title status and follow up on pending, rejected, or missing documentation.
• Resolve title issues such as errors, missing signatures, lien releases, or corrections.
• Communicate with buyers, sellers, lenders, dealerships, and DMVs to obtain required documentation.
• Maintain accurate records and update internal systems with title status and notes.
• Ensure compliance with all state and federal regulations related to vehicle titling and registration.
• Meet internal service-level agreements (SLAs) and productivity standards.
• Support audits and respond to title-related inquiries as needed.

Skills

Vehicle titling

Registration processes

DMV regulations

Attention to detail

Time management

Communication skills

Tools

ELT systems

Job description

Company Description KeySavvy is a Public Benefit Corporation focused on making private party vehicle transactions safer and easier through technology, trusted partnerships, and a customer-first culture. The company supports consumers by verifying ownership and payment to guarantee clear title transfer between buyers and sellers. KeySavvy also partners with peer-to-peer marketplaces to facilitate secure transactions, increase customer trust, and create new revenue streams. Credit unions use KeySavvy to streamline direct auto loan funding, reduce operational risk, and improve member experiences. Dealers rely on KeySavvy to purchase vehicles from out-of-state private sellers by validating titles, resolving liens, and handling title transfers.

• Location(s): 506 2nd Ave, Unit 1014, Seattle, WA 98104

Position Overview

• The Vehicle Title Clerk is responsible for processing and managing vehicle title and registration documentation in compliance with state and federal regulations. This role ensures accurate, timely completion of title work, resolves discrepancies, and works closely with internal teams, dealerships, lenders, and state DMVs to support smooth vehicle transactions.
• Description

Key Responsibilities:

• Prepare, review, and process vehicle titles, registrations, and related documentation
• Verify accuracy and completeness of title documents, including lien information, odometer disclosures, and bills of sale
• Prepare title packets for customers, ensuring all required documents are included and ready for mailing
• Submit title and registration paperwork to state DMVs in accordance with jurisdictional requirements
• Track title status and follow up on pending, rejected, or missing documentation
• Resolve title issues such as errors, missing signatures, lien releases, or corrections
• Communicate with buyers, sellers, lenders, dealerships, and DMVs to obtain required documentation
• Maintain accurate records and update internal systems with title status and notes
• Ensure compliance with all state and federal regulations related to vehicle titling and registration
• Meet internal service-level agreements (SLAs) and productivity standards
• Support audits and respond to title-related inquiries as needed

Qualifications:

• 1–3 years of experience in vehicle titling, registration, or automotive administrative work
• Strong knowledge of DMV processes and title regulations (multi-state experience a plus)
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage high volumes of paperwork in a fast-paced environment
• Effective written and verbal communication skills

Preferred Skills

• Experience working with lenders or lienholders
• Familiarity with electronic titling (ELT) systems
• Problem-solving mindset with the ability to handle exceptions and escalations
• Customer-service oriented approach
• Prolonged periods of computer and document review