Title Clerk

Mac Haik Ford of Georgetown; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan 401(k) with match

Advancement opportunities

Great culture

5 day work week

Job summary

Mac Haik Houston Ford is seeking a Title Clerk to handle title processing, documentation verification, and the transfer of titles with the DMV. You will manage title work, track missing documents, and coordinate with the accounting department on costs and add-ons.

The role requires filing accuracy, adherence to policies, and a reliable work schedule. Experience in automotive titles and DMS/CDK systems is preferred. Equal opportunity employer with several benefits.

Qualifications

• High school diploma or equivalent.
• Operate a 10 key calculator.
• One year automotive title experience preferred.
• DMS knowledge, CDK/ADP preferred.
• Successful completion of pre-employment screening.
• Authorization to work in the USA.

Responsibilities

• Verify data, complete state forms, disburse taxes/fees, and submit to the state.
• Process pre-owned vehicle title transfers to the DMV.
• Maintain follow-up on all titles and track missing titles.
• Reconcile schedules for tax, title and license payables and lien payoffs.
• Identify internal control issues by reviewing policies and communicating to the Controller.
• Process payoffs on trade-ins and floor plan; pull contracts and forward to lenders.

Skills

Data verification

10-key calculator

Automotive title experience

Education

High school diploma

Tools

CDK/ADP

Job description

Mac Haik Houston Ford is located at 10333 Katy Freeway in Houston.

We are committed to making car shopping easy for our customers with exceptional customer service and a great service team.

Now Hiring

Title Clerk

The Title Clerk position processes car deals, verifies cost for the accounting department including the costs of reconditioning and equipment add-ons, handles the legal transfer of documents for the Department of Motor Vehicles. The Title Clerk is responsible for the processing of titles and registrations as well as process car deals by verifying completeness of documentation.

Essential Duties and Responsibilities

• Verify data, completes state forms, makes disbursement for taxes and fees, and submits to the state.
• Process pre-owned vehicle title transfers to the DMV.
• Maintain follow-up on all incoming titles maintaining a complete list of all the outstanding title work and tracking missing titles.
• Maintain and reconcile schedules for tax, title and license payable and lien payoffs.
• Identify internal control issues by reviewing existing policies and communicating issues to the Controller.
• Process payoffs on trade-ins and floor plan, pull contracts, and forward to financial institutions.
• Verify Finance and Insurance (F&I) data to documents.
• Contact banks and customer for missing titles.
• Sign over the titles for all wholesalers who have paid in full.
• Back-up the Dealer Trade clerk in billing out dealer trades and prepare certificates of origin.
• Process all vehicle warranties and extended service contracts.
• Adhere to consistent and reliable work schedule.
• Demonstrate ethical business practices and integrity in all interactions to uphold the Mac Haik Automotive group brand.
• Effectively perform duties and responsibilities in a safe manner.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required
• Operate a 10 key calculator
• One year automotive title experience preferred
• DMS knowledge, CDK/ADP preferred
• Successful completion of pre-employment screening
• Authorization to work in the USA

Here’s what we offer:

• Medical, dental, and vision insurance plans
• 401(k) Retirement Plans with Company Match
• Opportunities for advancement
• Great culture
• 5 day work week

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.