Title Administrator

Westlake Financial; Las Vegas (NV); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Life Insurance and Long-term disbility

401K matching

Employee Stock Ownership Program

Wellness Programs

Paid Vacations Days

Paid Sick days

Paid holidays

Job summary

Westlake Financial in Las Vegas, NV is seeking an Entry Level Title Administrator to handle filing, scanning and validation of vehicle titles. This on-site role requires careful data entry and timely processing to support loan perfection and title releases.

The successful candidate will organize files, communicate with lenders and internal teams, and adhere to company policies and regulatory requirements while maintaining high attention to detail and strong teamwork.

Qualifications

• Knowledge of administrative and clerical procedures and records management.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and professional telephone communication.

Responsibilities

• File, scan, and validate vehicle titles.
• Call lenders to follow up on title status for paid-off vehicles.
• Review titles reports to ensure liens are perfected timely.
• Manage files and records; update accounts as documents are received.
• Coordinate with internal departments on title releases.

Skills

Data entry

Detail-oriented

Time management

Interpersonal skills

Teamwork

Education

High School diploma

Administrative procedures knowledge

Tools

Microsoft Word

Excel

Outlook

10-key calculator

Job description

Title Administrator - Flooring

Las Vegas, NV | On-site role

POSITION SUMMARY

The Filing Clerk/Records Retention position is an entry level position within the company and will involve all tasks necessary for the perfection of new vehicle loans including:

• Filing, scanning, validating vehicle titles.
• Calling lenders to follow up on the status of titles for paid off vehicles.
• Reviewing outstanding titles reports to ensure liens are perfected in a timely manner.
• Managing files and records.
• Updating and notating accounts as title related documents are received.
• Corresponding with others within the organization regarding title releases.

The position will perform various tasks associated with reviewing DMV documents for accuracy and completeness. This individual will also interact with other departments as a service-provider.

The successful candidate must be self-directed in work prioritization and will demonstrate good judgment-making ability within the scope of the position’s areas of responsibility. The associate will perform all duties in accordance with Westlake policies and procedures and all state and federal regulations.

ESSENTIAL KNOWLEDGE, SKILLS & LICENSES

• Superior data entry skills.
• Detail-oriented with excellent organizational skills.
• Ability to work under time constraints and daily deadlines.
• Versatility in job functionality and quick to assimilate procedural changes.
• Good interpersonal skills and teamwork awareness.

EDUCATION AND/OR EXPERIENCE

• High School diploma or equivalent
• Knowledge of Administrative and clerical procedures, managing files and records; and mathematical principles (adding, subtracting, dividing, multiplying, and percentages) and application; Microsoft Office (Word, Excel, PowerPoint)
• Pay attention to detail; read and comprehend instructions and information; communicate in a professional manner on the phone; and use standard office equipment.

MACHINES, OFFICE EQUIPMENT & SOFTWARE

• Web navigation and/or web-based applications
• Personal computer: Microsoft Word, Excel, and Outlook
• 10-key calculator and keyboard skills
• Copier, Faxing & other general office supplies

What’s the expected pay for this role?

• $16 to $18.50 per hour with a potential bonus opportunity of $600 per month depending on performance.
• The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

What benefits do we offer?

• Medical, Dental, and Vision benefits
• Life Insurance and Long-term disability plans
• Flexible Spending Account
• 401K matching
• Employee Stock Ownership Program in a $18.2 Billion Company, plus company matching
• Wellness Programs
• Metro Tap Card and Metro-link Reimbursement (for Los Angeles, CA employees only)
• Career Path Opportunities
• Discounts on Parks, Museums, Movie Tickets, and Attractions
• Annual Flu Shot
• Paid Vacations Days
• Paid Sick days
• Paid holidays
• HGym (available in our Los Angeles, CA & Dallas,TX office)
• Rental Car Discounts, Dell Member Purchase Program
• UKG Wallet

Acknowledgement

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

We are an equal opportunity employer and do not unlawfully discriminate in employment.

No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law.

Equal access to employment, services, and programs is available to all persons.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.