Timekeeping Clerk

Aston Carter; United States; Hybrid; USD 32,000 - 41,000; Full time

Job summary

Aston Carter is seeking a Timekeeping Specialist in Indianapolis, IN. The role requires meticulous timekeeping, accurate payroll coding, and handling leave and disability codes using Oracle.

You will support a small team, process a large volume of timecards, and work a hybrid schedule with onsite training followed by remote work. Responsibilities include entering leave codes, updating timecards, and assisting with billing and invoicing through Cybersource.

Qualifications

• Experience with payroll and timekeeping.
• Proficient in MS Office (Word, PowerPoint, Excel).
• Experience with benefits payments during employee leave.
• Ability to manually code and adjust timecards.
• Willingness to come onsite 2–3 times a week after training.

Responsibilities

• Enter leave codes accurately into Oracle.
• Manage and update timecards for employees on leave.
• Handle 16–150 leave requests per day.
• Process ~800 timecards bi-weekly with a three-person team.
• Edit and correct timecards, including PTO hour adjustments.
• Serve as a backup for the billing administrator.
• Send insurance invoices to team members on leave.
• Create invoices and guide payments through Cybersource.

Skills

Payroll/timekeeping

MS Office (Word/Excel)

Benefits processing

Manual timecard coding

Onsite post-training

Tools

UKG

Oracle

Job description

Job Title: Timekeeping Specialist

Job Description

We are seeking a detail-oriented Timekeeping Specialist responsible for managing leave decisions and accurately coding timecards using Oracle. This role involves handling leave and disability pay codes, making historical corrections, and managing multiple payroll spreadsheets with proficiency in Excel.

Responsibilities

• Enter leave codes accurately into Oracle.
• Manage and update timecards for employees on leave.
• Handle 16-150 leave requests per day.
• Process approximately 800 timecards bi-weekly with a team of three.
• Edit and correct timecards, including manual entry of edits such as PTO hour adjustments.
• Serve as a backup for the billing administrator.
• Send insurance invoices to team members on leave.
• Create invoices and provide guidance for payments through Cybersource.

Essential Skills

• Experience in payroll and timekeeping.
• Proficiency in MS Office, particularly Word, PowerPoint, and Excel.
• Experience with benefits payments during employee leave.
• Ability to manually code and adjust timecards.
• Availability to come onsite 2-3 times a week post-training.

Additional Skills & Qualifications

• Experience with UKG.
• Familiarity with Oracle.

Work Environment

This is a hybrid role requiring onsite training for 2-3 weeks, followed by remote work. Post-training, you will need to be onsite 1-2 days a week. The role involves working with a team in a collaborative setting, focusing on timekeeping and payroll management.

Job Type & Location

This is a Contract position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $23.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.