Hr Operations Coordinator

Aston Carter; Ypsilanti (MI); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Job summary

Aston Carter is seeking an HR Operations Coordinator to support day-to-day HR administration and onboarding activities.

You will maintain employee records, coordinate onboarding, process HR documentation, and assist with HR projects while upholding confidentiality and data integrity.

Qualifications

• 1-4 years of experience in HR coordination, HR administration, employee onboarding, payroll support, or administrative support.
• Demonstrated experience maintaining confidential employee information with discretion and professionalism.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Experience with HR systems or tools in a professional environment.
• Ability to follow established HR processes and compliance requirements.
• Strong written and verbal communication skills for documentation and inquiries.

Responsibilities

• Coordinate onboarding activities for new hires and accurately enter information into HRIS systems.
• Prepare, organize, and maintain employment documentation (I-9 forms, offers, onboarding records).
• Manage relocation documentation and reimbursement processes per policy.
• Process invoices and payments for contractors, interns, and HR vendors.
• Maintain up-to-date employee information in HR systems, ensuring data integrity and confidentiality.
• Generate employment verification letters and other employee documentation as needed.
• Monitor compliance requirements including I-9 reverifications and contract renewals.
• Support internal and external HR audits by gathering documents and preparing reports.
• Manage inquiries via HR shared inbox and route requests appropriately.
• Assist with HR reporting by compiling data and supporting analysis of HR metrics.
• Contribute to HR process improvement initiatives and implement changes.

Skills

HR coordination

Onboarding

Confidential data

MS Office

HRIS/ATS

Education

Bachelor’s degree in HR or related field

Tools

HRIS

ATS

Payroll systems

SAP SuccessFactors

Job description

Job Description

The HR Operations Coordinator supports day-to-day HR administration and onboarding activities, ensuring smooth and compliant HR operations. This role maintains accurate employee records, coordinates new hire onboarding, processes HR documentation, supports compliance initiatives, and assists with various HR operational projects. The position is ideal for someone with prior HR coordination or HR administrative experience, strong attention to detail, and a solid background working with HR systems and confidential employee data.

Job Title: HR Operations Coordinator

Job Description

The HR Operations Coordinator supports day-to-day HR administration and onboarding activities, ensuring smooth and compliant HR operations. This role maintains accurate employee records, coordinates new hire onboarding, processes HR documentation, supports compliance initiatives, and assists with various HR operational projects. The position is ideal for someone with prior HR coordination or HR administrative experience, strong attention to detail, and a solid background working with HR systems and confidential employee data.

Responsibilities

• Coordinate onboarding activities for new hires and accurately enter all relevant information into HRIS systems.


• Prepare, organize, and maintain employment documentation, including I-9 forms, offer-related paperwork, and onboarding records.


• Manage relocation documentation and reimbursement processes in alignment with established policies.


• Process invoices and payments for contractors, interns, and HR vendors in a timely and accurate manner.


• Maintain up-to-date employee information and records within HR systems, ensuring data integrity and confidentiality.


• Generate employment verification letters and other employee documentation as requested.


• Monitor and track compliance requirements, including I-9 reverifications and contract renewals, and follow up as needed.


• Support internal and external HR audits by gathering documentation, preparing reports, and responding to audit inquiries.


• Manage inquiries received through the HR shared inbox, providing prompt and professional responses or routing requests appropriately.


• Assist with HR reporting by compiling data, preparing summaries, and supporting analysis of HR metrics.


• Contribute to HR process improvement initiatives by identifying opportunities for efficiency and helping implement changes.


• Support additional HR operational projects as assigned, collaborating with HR team members and other stakeholders.

Essential Skills

• 1-4 years of experience in HR coordination, HR administration, employee onboarding, payroll support, or administrative support.


• Demonstrated experience maintaining confidential employee information with a high level of discretion and professionalism.


• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.


• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.


• Experience working with HR systems or tools in a professional environment.


• Ability to follow established HR processes and compliance requirements accurately.


• Strong written and verbal communication skills for preparing documentation and responding to employee inquiries.

Additional Skills & Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.


• Experience with HRIS systems for maintaining employee data and supporting HR processes.


• Experience with Applicant Tracking Systems (ATS) for managing candidate information and hiring workflows.


• Experience with payroll systems and basic payroll support activities.


• Familiarity with SAP SuccessFactors or similar enterprise HR platforms.


• Interest in HR process improvement and contributing to more efficient HR operations.


• Ability to work collaboratively within an HR team and build positive working relationships across the organization.


• Motivation to grow a career in human resources and use this role as a strong entry point into the HR function.

Work Environment

This position is fully onsite, working standard business hours from 8:00 a.m. to 5:00 p.m. The role is based in a professional office environment with regular interaction with HR team members, employees, and vendors. You will work extensively with HR technologies such as HRIS, ATS, payroll systems, and tools like SAP SuccessFactors, as well as the Microsoft Office Suite. The environment offers a structured setting that is a great way to get your foot in the door within human resources and gain broad exposure to HR operations.

Job Type & Location

This is a Contract position based out of Ypsilanti, MI.

Pay And Benefits

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision


• Critical Illness, Accident, and Hospital


• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available


• Life Insurance (Voluntary Life & AD&D for the employee and dependents)


• Short and long-term disability


• Health Spending Account (HSA)


• Transportation benefits


• Employee Assistance Program


• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Ypsilanti,MI. Application Deadline This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.