Timekeeper

Department-of-Forestr; Charlottesville (VA); On-site; USD 30,000 - 41,000; Full time

Job summary

The Department of Forestry in Charlottesville, VA, is seeking a detail-oriented Timekeeper to monitor agency-wide timesheets in Cardinal HCM, ensure accurate reporting, and support payroll administration.

You will identify discrepancies, communicate with staff and supervisors, assist with leave audits, and help strengthen internal controls while maintaining confidentiality.

Qualifications

• Experience in administrative support, data entry, or related office functions.
• Strong attention to detail with the ability to interpret and analyze report data.
• Proficiency in Microsoft Excel.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work both independently and with agency personnel across departments.

Responsibilities

• Monitor agency-wide timesheets in Cardinal HCM for accuracy, completeness, timely submission, and approvals.
• Review time and attendance exceptions, identify discrepancies, and notify relevant personnel.
• Communicate with employees, supervisors, and regional staff about missing timesheets and corrections.
• Assist with timekeeping and leave audits by reviewing records and documenting findings.
• Provide backup wage employee timesheet entry during PST absences or when extra support is needed.
• Monitor overtime leave balances and annual wage hours to identify approaching limits.
• Maintain documentation of discrepancies and follow-up actions.

Skills

Administrative support

Data entry

Recordkeeping

Attention to detail

Verbal communication

Written communication

Discretion with confidential

Independent and collaborative work

Tools

Cardinal HCM

Excel

Job description

Title: Timekeeper

Hiring Range: $26.00

Agency: Department of Forestry

Location:Charlottesville, Nat Resrcs Dr

Agency Website: www.dof.virginia.gov

Recruitment Type: General Public - G

Job Duties

Virginia Department of Forestry (DOF) is seeking a detail oriented and organized individual to provide agency-wide timekeeping monitoring and administrative support. This position is responsible for reviewing employee time and attendance records in Cardinal Human Capital Management (HCM). Cardinal HCM is the integrated, statewide online portal and system of record used by the Commonwealth to manage its personnel. This position will be responsible for identifying discrepancies, communicating timekeeping concerns, and assisting with reporting and auditing activities. The wage timekeeper will work collaboratively with payroll, supervisors, employees and administration staff to promote accurate and timely reporting, support compliance with applicable policies and regulations, and strengthen internal controls.

Key responsibilities

• Monitor agency-wide timesheets in Cardinal HCM for accuracy, completeness, timely submission, and appropriate approvals.
• Review and monitor time and attendance exceptions, identify discrepancies, and notify appropriate personnel of issues requiring attention.
• Communicate with employees, supervisors, and regional staff regarding missing timesheets, reporting inconsistencies, and necessary corrections.
• Assist with timekeeping and leave audits by reviewing records, identifying discrepancies, and documenting findings.
• Provide backup assistance with wage employee timesheet entry during designated Program Support Technician (PST) absences or when additional administrative support is needed.
• Monitor overtime leave balances and annual wage employee hours to identify approaching threshold limits.
• Maintain documentation of identified timekeeping discrepancies, communications, and follow-up actions.

Minimum Qualifications

• Experience in administrative support, data entry, recordkeeping, or related office functions
• Strong attention to detail and ability to interpret analyze report data.
• Proficiency in Microsoft applications, specifically Excel.
• Effective verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively with agency personnel across multiple departments.

Additional Considerations

• Experience with Cardinal HCM or a similar timekeeping program
• Experience supporting payroll, human resources, or administration.
• Familiarity with timekeeping regulations, such as the Fair Labor Standards Act (FLSA).
• Knowledge of Virginia Department of Human Resource Management (DHRM) policies.
• Previous experience in Virginia state agencies.

Contact Information

Name: Kristina Estep

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.