AOS III - Payroll Tech

Department of Behavioral Health and Developmental Services; Staunton (VA); On-site; USD 51,000 - 71,000; Full time

Job summary

Department of Behavioral Health and Developmental Services in Staunton, VA is seeking a Payroll Tech (AOS III) to manage payroll transactions, audits, and related documentation. The role requires careful analysis of payments, deductions, benefits, and compliance with state guidelines, with close collaboration with payroll staff.

You will handle pre- and post-audits, use Cardinal and UKG/Kronos systems, and ensure timely, accurate payroll processing for Western State Hospital and its employees.

Qualifications

• Working knowledge of basic accounting principles and general office procedures.
• Competent in analysis of fiscal transactions and performing detailed mathematical calculations accurately.
• Meticulous data entry and auditing to ensure error-free financial records.
• Ability to use online systems, LANs, timekeeping software, and MS Word and Excel.

Responsibilities

• 65 A. Analysis of Payroll Transactions.
• Analyze and calculate non-routine payments to employees.
• Investigate prior payments, prepare & adjust as needed.
• Process data relative to employee benefit plan & deductions.
• Analyzes deposits necessary for petty cash processing & verifies reimbursements.
• Becomes familiar with workers compensation records.
• Accurately processes VRS adjustments in Cardinal.
• Meeting deadlines with accurate calculations and adjustments.
• Maintain audit trail documentation.
• Code deposits correctly and process Direct Deposit information.
• Back up for other payroll techs.
• 4 0r 4 0 (Essential)

Skills

Accounting principles

Data analysis

Auditing

MS Word

Excel

Education

Associates/Bachelors preferred

HS diploma with experience

Tools

MS Word

Excel

Job description

Title: AOS III - Payroll Tech

State Role Title: Admin and Office Spec III

Hiring Range: $51,176 to $70,623

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

• 65 A. Analysis of Payroll Transactions
• Analyze and calculate non-routine payments to employees
• Investigate prior payments, prepare & adjust as needed.
• Process data relative to employee benefit plan & deductions.
• Analyzes deposits necessary for completion of petty cash processing & verifies agency reimbursements.
• Become familiar with workers compensation records.
• Accurately processes VRS adjustments in Cardinal
• Work is prioritized appropriately.
• Established deadlines are met, calculations & adjustments & over-rides are accurate.
• Documentation necessary for audit trail purposes is maintained accurately.
• Deposits are coded correctly.
• Direct Deposit information is processed accurately.
• Back up for the other payroll tech(s).
• On-going review. Essential
• 14 B. Audit of Payroll Before/After Certification
• Research errors and makes corrections before final pay.
• Completes a thorough audit of edits and final pay documents for completeness.
• Analyze and calculate non-routine payments to employees.
• Reconcile interface batches of OT, Shift & Wage to UKG/Kronos WFM to assure accuracy, making manual adjustments as needed.
• Investigates potential processing problems & informs supervisor of unusual occurrences.
• Calculates adjustments necessary to certify payroll & documents differences.
• Reviews relevant reports to ensure payroll processed as expected and that results are accurate.
• Assists in completing Pre-audit of wage payroll as a final check before certification and assists in post-audit of wage payroll as a final review after certification.
• A clear understanding of Cardinal edits & their use is exhibited and acted on.
• On-going review. Essential
• 10 C. Record Maintenance
• Maintains payroll documents and employee files as set forth in the record retention schedule.
• Summarizes data to be used for reporting purposes.
• Replies to inquiries regarding past or current salary history.
• Maintains records of LWOP, HC and VRS payments and other deductions in Cardinal to reflect payments.
• Documentation of payroll transactions is clear and complete.
• Filing is completed in a timely manner.
• Sign on Bonus spreadsheet is updated when both halves of bonus is received.
• Sign on due back is maintained when an employee leaves in less than 1 year.
• On-going Review. Essential
• 10 D. Interactions with Employees and Co-workers as part of Hospital's core values
• Assist employees and co-workers with inquiries regarding payroll information.
• Interacts with DOA regarding processing questions, direct deposits, and void checks.
• Communicates with cashier and payroll personnel regarding stop payments or wire transfers.
• Assists payroll supervisor and staff as needed with additional workloads or deadlines.
• Responds appropriately to inquires.
• Seeks clarification of procedures and communicates changes in a timely manner.
• Utilizes techniques to effectively communicate with staff and customers.
• Measures include listening, facilitating, questioning, using discretion.
• Works effectively as part of the payroll team.
• All WSH staff are considered essential employees.
• Essential
• 1 E. Training and Safety Report safety issues in a timely manner and maintain all mandatory training requirements in order to establish and maintain a culture that is committed to workplace safety and health.

Minimum Qualifications

Working knowledge of basic accounting principles and of general office procedures. Competent in analysis of fiscal transactions and performing detailed mathematical calculations accurately. Ability to perform meticulous data entry and auditing, ensuring financial records are error free. Ability to work under pressure and interpret policies and regulations, especially those established by FLSA and state guidelines. Must be flexible, and able to adapt to a changing environment. Must be able to utilize on-line systems, LANs, networks, timekeeping software, and software packages such as MS Word and Excel in performance of duties.

Additional Considerations

• Associates or Bachelor's degree preferred with related studies in accounting and/or financial systems or a HS diploma or equivalent with a combination of demonstrated experience to perform the essential functions of the position
• Extensive experience and working knowledge of accounting principles and/or payroll principles
• Bilingual
• Veteran or veteran spouse

Contact Information

Name: Sam Leep

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.