Time & Leave Clerk

Veterans Health Administration

Seattle (WA)

Remote

USD 46,000 - 60,000

Full time

10 days ago

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Job summary

Veterans Health Administration's Seattle VA Medical Center seeks a Time and Leave Clerk for Nursing Service to manage nursing staff schedules and tour-of-duty inputs. This role supports almost 1,200 nurses and nursing staff from Nursing Service executive offices.

Responsibilities include determinations of pay, payroll records, VATAS timecards, leave accruals, and related civilian personnel reports; ad-hoc duties as assigned within Federal guidelines.

Responsibilities

Determination of pay and maintenance of payroll records for civilian Federal employees.
Completion of Timecards (VAF4-5631) in VATAS and verification of time records for compliance with tours of duty.
Monitoring leave records for Nursing employees and alerting Administration to deficits and unusual patterns.

Job description

Department: Department of Veterans Affairs

This position serves as the Time and Leave Clerk for Nursing Service for the Seattle VA Medical Center as it pertains to Nursing Staff schedules and tour of duty inputs. The T&L Clerk serves the almost 1,200 nurses and nursing support staff for the facility from the Associate Director for Nursing Service executive offices.

Key Responsibilities

This position involves the determination of pay, maintenance of payroll records review, and disposition of time and leave records, and the completion of related, reports pertaining to civilian employees of the Federal Government. The duties of this position may include, but are not limited to: Performs clerical and technician duties that results in the bi-weekly determination of pay for civilian employees.

Responsible for completion of Timecards (VAF4-5631) in the Centralized Veterans Affairs Time and Attendance System (VATAS). Rresponsible for verifying accuracy of time records, reviewing for compliance with established tours of duty, correct hours per employee schedule, appropriate holiday scheduling and use of compressed tours of duty.

Responsible for correctly determining hours of base pay, entitlement to pay for on- call/standby, call back, night differential, holidays, Saturdays and Sundays premium pay, compressed work week, overtime, part-time hours, continuation of pay, unscheduled and compensatory time earned; and proper charges for annual leave, sick leave, leave without pay, non-pay, absence without leave (AWOL), military leave, jury duty, authorized absence, sleep time, and used compensatory time.

Responsible for maintaining leave records for all Nursing employees, documenting all instances of leave use/accrual. Alerts Nursing Administration to all deficits, exceptions, unusual patterns, etc. Reviews and extracts attendance information as requested. Responsible for monitoring the status of employees on Leave With-out Pay (LWOP) or Continuation of Pay (COP) to ensure timely completion of memos and personnel actions.

Work Schedule: 6:30 am - 3 pm, 7 am - 3:30 pm, 7:30 am - 4 pm. Monday through Friday. To be discussed during interview. Telework: Ad-Hoc Only Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD40720A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45785 – $59521/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-08.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.