Program Specialist

Veterans Health Administration; Washington (District of Columbia); On-site; USD 71,000 - 92,000; Full time

Job summary

The Veterans Health Administration in Washington, DC seeks a Program Specialist to support the Chief Nurse Executive and Executive Assistant, providing program and administrative support across Nursing Services. The incumbent coordinates operations, correspondence, and reporting functions to ensure efficient service delivery.

Responsibilities include overseeing contracts for Nursing Service, preparing complex reports, and maintaining safety and infection control standards.

Qualifications

• Transcript must be submitted with your application.
• Foreign education requires a Certificate of Foreign Equivalency.
• Seasonal influenza vaccination or approved exemption is required for all HCP.

Responsibilities

• OPERATIONS: Responds to inquiries and problems for the CNE; may oversee contracts supporting Nursing Service, including staffing and IT services.
• CORRESPONDENCE/CLERICAL: Prepares reports, charts, tables, and other documents using word processing, spreadsheets, and databases; conducts studies and makes recommendations.
• REPORTS/AUTOMATION: Produces administrative reports and integrates data from multiple sources into a single document; applies knowledge of information systems to resolve issues.

Job description

• Department: Department of Veterans Affairs
• Location: Washington, District of Columbia

This position is assigned to the office of the Chief Nurse Executive (CNE) at the Washington DC Veterans Affairs Medical Center (DC VAMC). The incumbent supports the CNE and Executive Assistant (EA) in accomplishing the mission and goals of the medical center and nursing service. The incumbent provides program support to all of Nursing Services under the direction of the EA.

Key Responsibilities

Major duties include, but are not limited to: OPERATIONS (45%) Responds to inquiries and problems brought to the CNE by members of the staff, the Patient Advocate's Office, Central Office, VISN 5, Veterans Services Organizations and other Federal Agencies. Incumbent may oversee contracts that support Nursing Service. This includes procuring supplemental staffing and information technology services in Nursing Service.

Incumbent may conduct time and attendance duties when staffing levels in Nursing Service dictate the need for additional support in this area. CORRRESPONDENCE/CLERICAL (30%) Prepares/creates spreadsheets, charts, tables, and other reports which require a wide range of technical terminology using various software packages. Conduct studies, analyze findings, and make recommendations on substantive operating programs to contribute to the resolution of major program issues.

Produces a variety of correspondence containing specialized information and terminology, recurring reports, charts, and statistical data utilizing various types of software including word processing, spreadsheet and database applications, file management and control, electronic mail, communications, and calendars in accordance with applicable regulations, business practices, and established guidelines.

Maintains a system of safety and environmental controls that identifies and corrects problems of safety, accessibility, and sanitation and infection control and creates overall aesthetically pleasing environment for patients, employees and visitors. REPORTS/AUTOMATION (25%) Produces varied administrative reports, technical papers, correspondence or written documents which may require incumbent to integrate data from different software or other sources into a single document.

Applies knowledge of the various types of information systems and/or software capabilities and functions to resolve problems with current automated support methods or to complete nonstandard assignments. Performs other duties as assigned. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Telework eligibility will be discussed during the interview process. (Ad-Hoc) Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/PD51503A Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service.

HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities.

HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students.

HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

Management may use any one or any combination of these methods to fill the position.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $70623 – $91815/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-07.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.