Time Keeper

Maxim Crane Works, LP; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Maxim Crane Works, LP is seeking a payroll specialist to ensure accurate timekeeping and proper recording of charges to projects for correct customer billing. The role coordinates between field and corporate payroll while maintaining strict confidentiality and meeting payroll deadlines.

The ideal candidate will have 2+ years of data management and timekeeping experience, along with strong mathematical and problem-solving skills to thrive in a fast-paced office environment.

Qualifications

• High school diploma or equivalent is required.
• 2+ years' experience in a data management position is preferred.
• 2+ years' experience as a timekeeper on turnaround projects.

Responsibilities

• Ensures established timekeeping policies, processes and procedures are followed.
• Ensures the correct time and other charges are made for assigned projects.
• Processes invoicing, work records, personnel files, and associated documents
• Coordinates between field and corporate payroll to address any payroll related issues.
• Assists employees in completing any paperwork as needed.
• Ensures continued protection of confidential information.
• Ensures that payroll deadlines are met so employees are paid in a timely manner.
• Performs other duties as assigned or required.

Skills

Basic math skills

Communication & problem-solving

Fast-paced environment

Attention to detail

Education

High school diploma, GED, or equivalent

Job description

Occasional extended hours and weekends based on customer demands.

Purpose

Carefully following established Maxim policies and procedures along with any Federal, State, and any local or Bargaining Unit requirements, this position is responsible for making sure that employees are paid correctly for time worked and that charges are recorded to the appropriate projects so that customers are billed correctly.

Duties and Responsibilities

• Ensures established timekeeping policies, processes and procedures are followed.
• Ensures the correct time and other charges are made for assigned projects.
• Processes invoicing, work records, personnel files, and associated documents
• Coordinates between field and corporate payroll to address any payroll related issues.
• Assists employees in completing any paperwork as needed.
• Ensures continued protection of confidential information.
• Ensures that payroll deadlines are met so employees are paid in a timely manner.
• Performs other duties as assigned or required.

Requirements

Education

• High school diploma, GED, or other equivalent certificate.

Experience

• 2+ years' experience in previous data management position preferred.
• 2+ years' experience as a timekeeper on turnaround projects

Skills/Knowledge

• Basic mathematical skills
• Moderate communication and problem-solving skills
• Advanced ability to work in fast-paced environment and operate with a sense of urgency
• Advanced attention to detail

Other

• Advanced level discretion while handling confidential information.
• Due to payroll requirements occasional evening and weekend work is required.

Language Skills

Must be able to read and comprehend complex instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of an office job. Little to no physical effort required; sitting, standing, walking, typing, and answering phones are regular actions performed in this role. Occasional exposure to physical risk, work is normally performed in a typical interior office work environment.

About Maxim Crane

Maxim Crane is a coast-to-coast crane rental and lift solutions company specializing in crane rental and turnkey lifting services including operated, maintained, and bare rentals. As specialists within our field, we offer innovative solutions to meet your project’s needs. Situated in over 60 locations, each branch can provide management services; including transportation, risk management, and safety and insurance programs that are unparalleled in the industry.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled