Time Keeper

Maxim Crane Works; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Maxim Crane Works in Houston is seeking a Payroll/Timekeeping Specialist to ensure accurate pay for time worked and proper project charge recording for correct customer billing.

Follow established policies, process invoicing and records, and coordinate between field and corporate payroll to resolve issues while handling confidential information with discretion. Occasional evenings/weekends may be required.

Qualifications

• Basic mathematical skills.
• Moderate communication and problem-solving abilities.
• Advanced attention to detail and ability to work in a fast-paced environment.
• Discretion when handling confidential information.

Responsibilities

• Ensures timekeeping policies, processes and procedures are followed.
• Ensures correct time and other charges are recorded for projects.
• Processes invoicing, work records, personnel files, and related documents.
• Coordinates between field and corporate payroll to address payroll issues.
• Assists employees with paperwork as needed.
• Ensures timely payroll deadlines and protects confidential data.
• Performs other duties as assigned.

Skills

Basic math

Communication

Problem solving

Attention to detail

Confidential information handling

Ability to work under urgency

Education

High school diploma or GED

Job description

15919 Jacintoport Blvd., Houston , Texas 77015 , United States

Job Description

Occasional extended hours and weekends based on customer demands.

Purpose:

Carefully following established Maxim policies and procedures along with any Federal, State, and any local or Bargaining Unit requirements, this position is responsible for making sure that employees are paid correctly for time worked and that charges are recorded to the appropriate projects so that customers are billed correctly.

Duties and Responsibilities:

• Ensures established timekeeping policies, processes and procedures are followed.
• Ensures the correct time and other charges are made for assigned projects.
• Processes invoicing, work records, personnel files, and associated documents
• Coordinates between field and corporate payroll to address any payroll related issues.
• Assists employees in completing any paperwork as needed.
• Ensures continued protection of confidential information.
• Ensures that payroll deadlines are met so employees are paid in a timely manner.
• Performs other duties as assigned or required.

Requirements :

Education:

• High school diploma, GED, or other equivalent certificate.

Experience:

• 2+ years’ experience in previous data management position preferred.
• 2+ years’ experience as a timekeeper on turnaround projects

Skills/Knowledge:

• Basic mathematical skills
• Moderate communication and problem-solving skills
• Advanced ability to work in fast-paced environment and operate with a sense of urgency
• Advanced attention to detail

Other:

• Advanced level discretion while handling confidential information.
• Due to payroll requirements occasional evening and weekend work is required.

Language Skills:

Must be able to read and comprehend complex instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of an office job. Little to no physical effort required; sitting, standing, walking, typing, and answering phones are regular actions performed in this role. Occasional exposure to physical risk, work is normally performed in a typical interior office work environment.

About Maxim Crane:

Maxim Crane is a coast-to-coast crane rental and lift solutions company specializing in crane rental and turnkey lifting services including operated, maintained, and bare rentals. As specialists within our field, we offer innovative solutions to meet your project’s needs. Situated in over 60 locations , each branch can provide management services; including transportation, risk management, and safety and insurance programs that are unparalleled in the industry.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Maxim Crane Works, L.P. is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.