Theater Events & Media Coordinator (Remote-Optional)

Playbill, Inc.; New York, Northern (NY, KY); Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

401(k) retirement savings

PTO package

Complimentary theater tickets

Job summary

Vivacity Media Group in New York is seeking an Events & Media Assistant to support event planning, press ticketing, and media list management for Broadway, Off-Broadway and institutional clients.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines, including on-site support for major events and press activities.

Qualifications

• 2 yrs experience in PR, marketing, events, producing, ticketing, or office administration required.
• Bachelor’s Degree recommended (but not required).
• Proficiency with Word, Excel, Google Forms/Sheets/Docs, Dropbox, Instagram, Canva and Slack.

Responsibilities

• composing & distributing press invitations and red carpet media alerts for all client shows and events; overseeing responses and attendance lists.
• Managing all incoming press ticket requests; coordinating with media and providing attendance details.
• Serving as the primary box office liaison for the Vivacity team, confirming ticket reservations.
• Coordinating with event vendors (signage printers, red carpet rentals, hair & makeup, stylists) for opening nights and press events; providing on-site assistance.
• Creating & distributing celebrity invitations for red carpet events; managing responses and client updates.
• Hiring house photographers and videographers for client events; organizing assets after events for press and talent.
• Researching new press contacts and story ideas; maintaining the press contacts database and awards nominators/voters.
• Occasionally overseeing on-site press access at theater events (talent interviews, photo/video shoots) to ensure schedule compliance.

Skills

PR

Marketing

Events coordination

Ticketing

Confidentiality

Writing skills

Relationship-building

Education

Bachelor’s Degree

Tools

MS Word

MS Excel

Google Forms

Google Sheets

Google Docs

Dropbox

Instagram

Canva

Slack

Job description

Vivacity Media Group in New York is seeking an Events & Media Assistant to support event planning, press ticketing, and media list management for Broadway, Off-Broadway and institutional clients.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines, including on-site support for major events and press activities.