Terminal Clerk

Heniff Transportation Systems, LLC; United States; On-site; USD 20,664,000 - 27,552,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Generous Vacation Time

Company Paid Holidays

Company 401(k) and Roth with Employer

Disability Insurance

Voluntary Life & Accident

Critical Illness Insurance

Company Paid Life Insurance

Employee Assistance Program (EAP)

PerkSpot National Employee Discount

Travel Assistance Program

Job summary

Heniff Transportation seeks a Terminal Clerk to support the Terminal Manager with daily tasks and projects in a busy office setting. The role includes timely attendance, billing preparation, and handling office duties.

Responsibilities cover scanning, updating orders in TMW, processing invoices, managing driver permits, and assisting drivers with training tools such as Paylocity and Sentry Road.

Qualifications

• High school diploma or GED required.
• 1 year of office experience preferred.
• Experience filing and organizing documents (scanning or paper).

Responsibilities

• Report to work on time each day.
• Maintain professional conduct around colleagues.
• Respect others in the office and surroundings.
• Prepare orders for billing.
• Perform scanning and indexing.
• Ensure settlement notes are accurate.
• Update and close orders with accurate times in TMW.
• Send accounts payable invoices to Accounting.
• Update driver permits and license expirations.
• Coordinate physicals for drivers.
• Order office supplies.
• Assist with additional duties as needed.
• Help drivers with training systems (Paylocity, Sentry Road).

Skills

Typing speed (60 wpm)

Phone etiquette

Excel

Microsoft Word

Education

High school diploma or GED

Tools

TMW

Paylocity

Sentry Road

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

Heniff Transportation provides best-in-class supply chain solutions to our valued customers by utilizing our network of supply chain services and resources. We focus on creating extraordinary growth and value across the markets, industries, and customers we serve through outstanding safety, innovation, and service performance. We accomplish this through one of the largest, fully integrated networks of terminals, transload and tank wash facilities in North America and now in Canada. We strive to be the BEST at everything we do.
Day shift, Monday-Friday.
Position Summary

The Terminal Clerk assists the Terminal Manager with any projects and/or daily duties that may arise.

Duties and Responsibilities:

• The Terminal Clerk is responsible for reporting to work on time each day.
• Responsible for acting in a professional manner around others.
• Respect others within the office and their surroundings.
• The Terminal Clerk prepares orders for billing.
• Perform scanning/indexing.
• Ensure settlement notes are added and correct.
• The Terminal Clerk updates and close out orders with accurate and real times in TMW
• Send accounts payable invoices to Accounting.
• Update driver permits
• The Terminal Clerk is maintains driver license expiration, coordination of physicals
• Order office supplies
• Perform other duties as necessary
• Helps drivers with training system questions (i.e Paylocity, Sentry Road, etc.)

Requirements

Education and Experience:

• High school diploma, GED, or equivalent
• Work experience in an office surrounding of at least one year
• Experience setting up and maintaining filing systems by either scanning into software program or by paper system into filing cabinet

Essential Qualifications:

• Demonstrated computer keyboard skill at approximately 60 words per minute
• Demonstrated courteous and considerate telephone skills
• Knowledge of common computer programs, such as: Excel, Microsoft Word, etc.
• Demonstrated legible penmanship

Language Skills:

• Ability to read, write and speak English proficiently; some knowledge of the Spanish language preferred

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.
• May be required to stand, walk, sit for long periods of time (possibly up to 8 hours), use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to operate in a constant state of alertness and safe manner.

Work Environment:

• The position typically operates in a standard office environment.
• This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

Benefits :

• Medical, Dental and Vision Insurance
• Generous Vacation Time
• Company Paid Holidays
• Company 401(k) and Roth with Employer Matching Contributions
• Short and Long-Term Disability Insurance
• Voluntary Life & Accident
• Critical Illness Insurance
• Company Paid Life Insurance
• Employee Assistance Program (EAP)
• PerkSpot National Employee Discount Program
• Travel Assistance Program

At Heniff, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.