Tender Writer and Contracts Officer

Polaris, company; United States; Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

30 days annual leave (rises to 35)

Company pension

Life Assurance x2

Employee Discount Scheme

Medical Cash Plan

Free parking

Job summary

Polaris is seeking a driven, organized tender writer to lead and deliver compelling submissions that secure contracts across our community of children’s services. You will transform information from managers and specialists into evidence-based, persuasive content while managing timelines and quality across multiple bids.

The role emphasizes written English excellence, attention to detail, and outstanding collaboration with stakeholders at all levels to support growth and safeguarding commitments.

Qualifications

• Proven experience creating clear, compelling written content, ideally within tender, bid or report writing.
• Exceptional written English, with outstanding attention to detail, accuracy and quality.
• Proficient in Microsoft Word, Excel and PowerPoint, with the ability to produce polished, professional documents.
• A confident communicator who can build strong relationships and collaborate effectively with stakeholders at all levels.
• Highly organised and deadline-driven, with a track record of delivering high-quality work on time.
• Self-motivated and proactive, able to work independently while thriving as part of a team.
• Calm under pressure, with the ability to manage multiple priorities in a fast-paced environment.
• Committed to equality, diversity and inclusion in everything you do.
• Eager to learn and take ownership, using initiative while knowing when to seek support and guidance.

Responsibilities

• Lead the delivery of multiple tender submissions from start to finish, creating clear, compelling and persuasive responses that stand out from the competition
• Produce high-quality, tailored bid content that directly addresses customer requirements and is delivered on time, every time
• Collaborate with operational experts to gather service information and transform it into engaging, evidence-based content that showcases the strengths and impact of our services
• Build strong relationships across the organisation, working closely with managers, service specialists and key stakeholders to drive successful tender outcomes
• Coordinate and manage tender projects, ensuring deadlines are met, actions are completed, and opportunities progress smoothly
• Review, edit and quality assure submissions, producing polished, coherent responses that fully address client requirements within specified word limits
• Monitor and report on tender activity, supporting continuous improvement and sharing progress with the wider team
• Support contract management and performance reporting, helping ensure commitments are effectively tracked and delivered
• Play a key role in business growth, contributing to the successful acquisition and retention of contracts across Polaris Community
• Proven experience creating clear, compelling written content, ideally within tender, bid or report writing
• We are Polaris, one of the UK's leading communities of children's service providers. Within the Polaris Community, we have independent fostering and adoption agencies that have been passionately improving the lives of children and young people for over 30 years, as well as residential services, education and bespoke children's services contracts.

Skills

Bid writing

Written communication

Stakeholder management

Time management

Attention to detail

Team collaboration

Relationship building

Proactive self-motivation

Calm under pressure

Equality & safeguarding awareness

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Help us grow services that change lives. Lead the creation of compelling tender submissions, build relationships across the organisation and play a vital role in securing opportunities that support vulnerable children, young people and families. If you're looking for a role that combines creativity, variety, and the chance to make a genuine difference, we'd love to hear from you.,

• Lead the delivery of multiple tender submissions from start to finish, creating clear, compelling and persuasive responses that stand out from the competition
• Produce high-quality, tailored bid content that directly addresses customer requirements and is delivered on time, every time
• Collaborate with operational experts to gather service information and transform it into engaging, evidence-based content that showcases the strengths and impact of our services
• Build strong relationships across the organisation, working closely with managers, service specialists and key stakeholders to drive successful tender outcomes
• Coordinate and manage tender projects, ensuring deadlines are met, actions are completed, and opportunities progress smoothly
• Review, edit and quality assure submissions, producing polished, coherent responses that fully address client requirements within specified word limits
• Monitor and report on tender activity, supporting continuous improvement and sharing progress with the wider team
• Support contract management and performance reporting, helping ensure commitments are effectively tracked and delivered
• Play a key role in business growth, contributing to the successful acquisition and retention of contracts across the Polaris Community
  We're looking for a driven, organised and confident professional who thrives on deadlines, loves bringing people together, and can turn information into compelling, winning submissions. You'll be a natural relationship-builder, an exceptional communicator, and someone who takes pride in delivering high-quality work that makes an impact. If you're proactive, detail-focused, and excited by the challenge of securing new opportunities and driving growth, we'd love to hear from you.
• Proven experience creating clear, compelling written content, ideally within tender, bid or report writing
• Exceptional written English, with outstanding attention to detail, accuracy and quality
• Proficient in Microsoft Word, Excel and PowerPoint, with the ability to produce polished, professional documents
• A confident communicator who can build strong relationships and collaborate effectively with stakeholders at all levels
• Highly organised and deadline-driven, with a track record of delivering high-quality work on time
• Self-motivated and proactive, able to work independently while thriving as part of a team
• Calm under pressure, with the ability to manage multiple priorities in a fast-paced environment
• Committed to equality, diversity and inclusion in everything you do
• Eager to learn and take ownership, using initiative while knowing when to seek support and guidance
• We actively encourage applications from all suitably qualified and eligible individuals, regardless of background. We are fully committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and we expect all staff to share this commitment. As part of our safer recruitment commitment, all offers of employment are subject to a Standard DBS check, confirmation of your right to work in the UK, and satisfactory pre-employment checks.
• We are Polaris, one of the UK's leading communities of children's service providers. Within the Polaris Community, we have independent fostering and adoption agencies that have been passionately improving the lives of children and young people for over 30 years, as well as residential services, education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for every child in our care. We're ambitious for our children and young people, families and staff, and believe in their futures.
• 30 days' annual leave, rising to 35 days with length of service, plus bank holidays
• Company pension
• Life Assurance x2
• Employee Discount Scheme
• Medical Cash Plan
• Free parking