Tenant Coordinator-Medical Buildings

UG2; West Palm Beach (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

UG2 is seeking a Tenant Coordinator to support multiple medical building locations in West Palm Beach, FL. The role focuses on coordinating tenant requests, vendor and client communications, and ensuring daily operations run smoothly with safety and excellent customer experience.

The ideal candidate has 1–3 years related experience, strong written and verbal communication, proficiency in Outlook, calendar tools, and work order systems, and the ability to lift up to 50 lbs.

Qualifications

• 1–3 years of related experience.
• Proficiency in Outlook and calendar tools.
• Experience with work order systems.
• Excellent written and verbal communication skills.
• Ability to lift up to 50 lbs for event setup/breakdown.
• Ability to work independently and in a team.

Responsibilities

• Serve as the primary point of contact for tenants and visitors.
• Provide ongoing assistance to tenants, customers and vendors by managing ad hoc requests.
• Engage with leaders, stakeholders, clients, vendors and internal teams.
• Collaborate with staff and facilities management.

Skills

Outlook

Calendar management

Work order systems

Organizational skills

Communication skills

Customer service

Tools

Microsoft Office

Facilities software

Job description

The Tenant Coordinator is responsible for coordinating, and executing tenant requests within several medical buildings ensuring that all aspects of tenant needs are addressed. The Tenant Coordinator works closely with clients, vendors, and internal teams to guarantee that daily activities run smoothly, adhere to safety standards, and provide excellent customer experience. This role requires a high level of customer service, attention to detail, strong communication skills, and the ability to handle multiple tasks.

Job Responsibilities:

• Serve as the primary point of contact for tenant and visitors.
• Provide ongoing assistance to tenants, customers and vendors by managing ad hoc requests. Key Interactions:
• Engage with all leaders and stakeholders.
• Engage with clients, vendors, and internal teams.
• Collaborate with staff and facilities management.

Requirements (Knowledge, Abilities, Skills, and Education and/or Experience):

• One to three years of related experience is preferred.
• Proficiency in Microsoft Outlook and other calendar management tools.
• Experience with work order systems.
• Strong organizational skills with an eye for detail.
• Excellent written and verbal communication skills.
• Ability to lift up to 50 lbs. repeatedly for event setup and breakdown.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Strong customer service skills, ensuring a high level of client satisfaction.
• Ability to manage multiple priorities simultaneously.
• Knowledge of event safety standards and fire regulations.

Working Conditions and/or Physical Requirements

• On-site role requiring physical activity, including setting up and breaking down event spaces.
• Ability to lift and move equipment and furniture up to 50 pounds.
• Attention to detail, organization skills, and the ability to work in various physical positions, including standing, sitting, and walking.

About UG2:

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. At UG2, we set the standard in facility services through our relentless pursuit of innovation and excellence. We take pride in exceeding client expectations and fostering a culture of continuous improvement.
Every team member is integral in shaping our strategy and driving our mission. By embodying our commitment to service excellence, they directly contribute to UG2's growth and our reputation for delivering unparalleled results in a client-focused industry.

Shift

1st

11:30pm to 8:00am

FT/PT

Full-time

Compensation

28.00

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