Event Coordinate

UG2 LLC; Boston (MA); On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

Competitive wages

401K match

Medical, Dental and Vision coverage

Career development

Safety focus

Training investment

Recognition and appreciation

Identity Theft Protection

FSA programs

Dependent Care FSA

Transit Flexible Spending Account

Job summary

UG2 LLC, based in Boston, MA, is seeking an on-site Event Coordinator to manage setup, calendars, training rooms, and space maintenance for client events.

The role requires bilingual English/Spanish, strong organizational skills, and the ability to lift up to 50 lbs. It offers a first-shift schedule with competitive wages and benefits.

Qualifications

• Bi-lingual in English and Spanish required.
• 1–3 years of related event coordination or facilities experience preferred.
• Proficient in Microsoft Outlook and calendar tools.
• Experience with work order systems.
• Strong organizational and communication skills.
• Ability to lift up to 50 lbs.

Responsibilities

• Serve as primary contact for customers on event setup, headcount, and vendor needs.
• Manage event calendar, approvals, and scheduling.
• Support training rooms, conference rooms, lobbies, and common spaces.
• Set up event spaces and arrange chairs, tables, power strips, and equipment.
• Assist catering with setup and teardown of catering tables.
• Support cleaning before, during, and after events to keep spaces tidy.
• Provide ongoing assistance during longer events by handling ad‑hoc requests.
• Set up AV equipment and troubleshoot issues.
• Respond to event emails and work orders promptly.
• Inspect equipment for damage and manage inventory.
• Adhere to event safety standards and fire codes.
• Assist with ordering, moving, and storing event supplies.
• Ensure all event spaces are ready for future use.
• Attend weekly team meetings.

Skills

Bilingual English & Spanish

Calendar management

Organizational skills

Customer service

Communication skills

Education

1–3 years of related experience

Tools

Microsoft Outlook

Work order systems

Job description

Job Responsibilities:

• Serve as the primary point of contact for customers regarding event setup, headcount, and vendor needs.
• Manage and maintain the event calendar for the site, including approvals and scheduling.
• Support and maintain training rooms, conference rooms, lobbies, lounges, and common spaces.
• Set up event spaces according to customer requirements, including arranging chairs, tables, power strips, and equipment, and resetting spaces afterward.
• Assist catering teams with setting up and tearing down catering tables, both indoors and outdoors.
• Support cleaning efforts before, during, and after events, ensuring spaces are tidy and ready for use, including vacuuming, emptying trash, and resetting rooms.
• Provide ongoing assistance to customers during longer events by managing trash, tidying spaces, and handling ad‑hand requests.
• Set up audio‑visual (AV) equipment for events and troubleshoot issues as needed.
• Communicate and respond to all event‑related emails and work order tickets in a timely and professional manner.
• Inspect equipment for damage after use, manage inventory, and ensure that all items are accounted for and in good working order.
• Adhere to all event safety standards and fire code regulations, ensuring seating arrangements are complying.
• Assist with ordering, moving, and storing event supplies and equipment.
• Ensure that all event spaces are clean, organized, and ready for future use.
• Attend weekly team meetings to coordinate upcoming events and discuss logistics.

Key Interactions:

• Engage with all leaders and stakeholders.
• Engage with clients, vendors, and internal teams.
• Collaborate with staff and facilities management.

Requirements (Knowledge, Abilities, Skills, and Education and/or Experience):

• Must be bi‑lingual in English & Spanish
• One to three years of related experience is preferred.
• Proficiency in Microsoft Outlook and other calendar management tools.
• Experience with work order systems.
• Strong organizational skills with an eye for detail.
• Excellent written and verbal communication skills.
• Ability to lift up to 50 lbs. repeatedly for event setup and breakdown.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Experience using cleaning tools and equipment for event space maintenance.
• Strong customer service skills, ensuring a high level of client satisfaction.
• Ability to manage multiple events and priorities simultaneously.
• Knowledge of event safety standards and fire regulations.

Working Conditions and/or Physical Requirements:

On‑site role requiring physical activity, including setting up and breaking down event spaces.

Ability to lift and move equipment and furniture up to 50 pounds.

Attention to detail, organization skills, and the ability to work in various physical positions, including standing, sitting, and walking.

As a UG2 team member, you'll receive:

• Competitive wages
• Matching 401K
• Medical, Dental and Vision coverage
• Career coaching and professional development
• Unwavering focus on employee and public safety
• Investment in training
• Recognition and appreciation
• Identity Theft Protection
• Medical Flexible Spending Account (FSA)
• Dependent Care Account (DCA)
• Parking Flexible Spending Account (FSA)
• Transit Flexible Spending Account (FSA)
• Life/ AD&D Insurance – 10K Flat Rate (Employer Sponsored)
• Voluntary Life AD&D Insurance (Employee Sponsored)

About UG2:

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. At UG2, we set the standard in facility services through our relentless pursuit of innovation and excellence. We take pride in exceeding client expectations and fostering a culture of continuous improvement.

Every team member is integral in shaping our strategy and driving our mission. By embodying our commitment to service excellence, they directly contribute to UG2's growth and our reputation for delivering unparalleled results in a client‑focused industry.

Shift: 1st

Compensation: $31.50 per hour