Tenant Construction Manager / Tenant Coordinator

Triumph HR; Boston (MA); Hybrid; USD 115,000 - 135,000; Full time

Job summary

The Wilder Companies is seeking a Tenant Construction Manager / Tenant Coordinator to oversee tenant-related construction, from lease negotiations to project close-out. This role requires coordinating Landlord and Tenant Work with strong experience in retail construction, budgeting, permitting, and scheduling.

The successful candidate will manage multiple projects, interact with tenants and design teams, and ensure compliance with lease requirements and construction standards across diverse

Qualifications

• Minimum 5 years in commercial retail construction or related field.
• Experience in tenant coordination, owner representation, and project management.
• Ability to read and interpret architectural, structural, mechanical, electrical, plumbing drawings.
• Experience with permitting, budgeting, scheduling, and contract administration.
• Knowledge of landlord/tenant responsibilities and lease-related construction provisions.

Responsibilities

• Coordinate landlord and tenant construction from lease negotiation through opening and close-out.
• Develop and maintain project schedules, budgets, and milestones.
• Review leases, work letters, and construction exhibits for compliance.
• Act as primary point of contact for tenants, architects, engineers, and contractors.
• Monitor permits, inspections, RFIs, submittals, and change orders; manage close-out documentation.

Skills

Project management

Tenant coordination

Construction management

Budgeting

Scheduling

Education

Bachelor's degree in Construction Management, Architecture, Engineering, Building Technology or related field

Job description

Company: The Wilder Companies

Location: Hybrid (Travel to Project Sites Required)

Job Type: Full-Time | Salary: $115K-135K based on experience

Position Summary

The Tenant Construction Manager / Tenant Coordinator (TCM) is a key member of the Wilder Development Department, reporting directly to the Executive Vice President of Development. This role serves as the primary point of contact for tenant-related construction activities, coordinating both Landlord Work and Tenant Work from lease negotiation through tenant opening and project close-out. The ideal candidate has strong experience in commercial retail construction, tenant coordination, project management, permitting, budgeting, scheduling, and contract administration.

Key Responsibilities

Lease Administration & Deal Support

• Partner with the Leasing team during LOI and lease negotiations to evaluate landlord and tenant construction obligations.
• Review and assist with Letters of Delivery (LODs), work letters, construction exhibits, schedules, and delivery matrices.
• Review lease provisions related to construction, tenant allowances, signage, landlord obligations, and project delivery.
• Establish realistic construction schedules and milestones.
• Review utility capacities, storefront configurations, loading requirements, and site-specific project needs.

Landlord Construction Management

• Coordinate planning, budgeting, permitting, scheduling, and construction activities for landlord work.
• Collaborate with architects, engineers, contractors, and property management teams.
• Monitor project schedules and budgets.
• Participate in preconstruction planning, scope development, value engineering, contractor coordination, and scheduling.
• Track RFIs, submittals, change orders, pay applications, and project schedules.
• Identify project risks and recommend solutions.
• Conduct site inspections and attend construction meetings.
• Coordinate landlord turnover and project close-out activities.
• Serve as the primary point of contact for tenants, architects, engineers, consultants, and contractors.
• Provide tenants with construction guidelines, design criteria, shell drawings, utility information, and construction standards.
• Develop and maintain project schedules from design through tenant opening.
• Review tenant improvement plans and signage packages for compliance with lease requirements and design standards.
• Monitor critical milestones including plan submissions, permits, construction progress, and store openings.
• Partner with Property Management, Leasing, and Development teams to resolve project issues.

Construction Administration

• Administer landlord construction rules and tenant design criteria.
• Verify permits, insurance certificates, contractor documentation, security deposits, schedules, and required project documentation.
• Coordinate site access and construction logistics.
• Monitor compliance throughout construction.\
• Review tenant improvement allowance reimbursement requests.
• Verify supporting documentation for reimbursement.
• Coordinate tenant allowance approvals with executive leadership.
• Track project expenditures and financial obligations.

Reporting & Documentation

• Maintain tenant coordination tracking including project milestones, permit status, schedules, project risks, and anticipated opening dates.
• Prepare regular project status reports.
• Maintain organized project documentation including drawings, permits, correspondence, meeting minutes, change orders, schedules, and close-out documents.
• Communicate schedule changes, delays, and budget concerns to stakeholders.

Project Close-Out

• Confirm completion of all tenant close-out requirements.
• Coordinate contractor security deposit releases.
• Collect Certificates of Occupancy, warranties, as-built drawings, lien waivers, equipment manuals, maintenance information, and other close-out documentation.
• Complete final punch lists and turnover documentation.
• Ensure landlord and tenant obligations are satisfied prior to project completion.

Qualifications

Required

• Minimum of 5 years of experience in commercial retail construction, tenant coordination, construction management, owner's representation, development, or project management.
• Construction field experience.
• Experience managing design, permitting, scheduling, budgeting, construction, and project close-out.
• Strong knowledge of commercial retail construction and tenant improvement projects.
• Ability to interpret architectural, structural, civil, mechanical, electrical, plumbing, and fire protection drawings.
• Knowledge of building permitting, construction processes, tenant allowances, and landlord/tenant responsibilities.
• Experience reviewing leases, work letters, tenant design criteria, signage criteria, and construction rules.
• Strong project management, communication, budgeting, and organizational skills.
• Ability to manage multiple projects simultaneously.

Preferred

• Experience reviewing tenant improvement plans and sign packages.
• Knowledge of commercial leasing and lease administration.
• Understanding of MEP systems, utilities, fire protection, and life safety systems.
• Bachelor's degree in Construction Management, Architecture, Engineering, Building Technology, Real Estate Development, or a related field (or equivalent experience).