Temporary Production Manager

Jobtailor; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Jobtailor in New York is seeking a production operations professional to manage vendor setup, workflows, and payments across multiple projects.

You will collaborate with creative, finance, procurement, and operations teams to keep production on budget, optimize processes, and ensure accurate record-keeping.

Qualifications

• 3+ years in production management or related fields.
• Experience with vendor setup, POs, contracts, invoices, and payments.
• Strong organization for multiple projects in a fast-paced environment.
• Experience supporting budgets, forecasting, and financial tracking.
• Proficiency with production tracking systems, databases, and reporting tools.
• Excellent communication and collaboration across creative, finance, procurement, and operations.
• Proactive, solutions-oriented mindset with continuous process improvement.

Responsibilities

• Serve as the primary contact for vendor setup and payment processing.
• Coordinate with Strategic Procurement, Supplier Administration, and Finance.
• Oversee day-to-day production operations including onboarding and timecards.
• Maintain production databases, trackers, and reporting tools.
• Track project budgets, forecast costs, and process invoices.
• Monitor processes to improve workflows and consistency.
• Provide production coordination and administrative support across projects.

Skills

Vendor management

Project coordination

Budget tracking

Procurement

Cross-functional collab

Time management

Attention to detail

Freelancer onboarding

Tools

Production tracking systems

Databases

Reporting tools

Job description

Responsibilities

• Serve as the primary point of contact for vendor setup and payment processing, ensuring timely and accurate execution.
• Partner with Strategic Procurement, Supplier Administration, and Finance teams to manage vendor setup, purchase orders, contracts, project codes, and payment workflows.
• Oversee day‑to‑day production operations, including freelancer onboarding, timecard management, p‑card reconciliation, contract administration, and production tracking systems.
• Maintain and enhance production management databases, trackers, and reporting tools to support operational efficiency and accurate record‑keeping.
• Collaborate with producers, line producers, and video leads to track project budgets, forecast costs, process invoices, and help ensure projects remain on budget.
• Monitor production processes and identify opportunities to improve workflows, reporting, and operational consistency.
• Support cross‑functional teams by providing production coordination and administrative expertise across multiple projects.

Qualifications

• 3+ years of experience in production management, production operations, project coordination, or a related field.
• Experience managing vendor setup, purchase orders, contracts, invoices, and payment workflows.
• Strong organizational skills with the ability to manage multiple projects and competing priorities in a fast‑paced environment.
• Experience supporting production budgets, cost forecasting, and financial tracking.
• Proficiency with production tracking systems, databases, and reporting tools, with exceptional attention to detail.
• Strong communication and collaboration skills, with the ability to work effectively across creative, finance, procurement, and operations teams.
• A proactive, solutions‑oriented mindset with a focus on continuous process improvement.