Production Specialist

Jobtailor; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Jobtailor is seeking a proactive Production Coordinator to support the production and supply chain workflow in New York. You will maintain trackers, coordinate with suppliers and internal teams, and ensure documentation and timelines are up to date.

You\'ll manage PO records, progress updates, and sample coordination, helping to flag risks and keep projects on track. Strong organizational skills and Excel proficiency are essential in this role.

Qualifications

• 1–3 years of experience in production or supply chain coordination.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication with internal teams and suppliers.
• Proficiency in Microsoft Office, especially Excel.
• Ability to learn NetSuite and project management tools.
• Problem-solving mindset and proactive issue escalation.

Responsibilities

• Maintain organized project trackers, account documents, purchase order records, follow-up notes, and client‑specific process documentation.
• Support client and internal status updates by gathering information from suppliers and internal teams, preparing meeting notes, and flagging missing information or next steps.
• Assist with PO conversion and supplier handoff after requirements, pricing, and timelines have been reviewed and approved by the manager.
• Follow up with suppliers and factories on production status, estimated completion dates, sample progress, and upcoming milestone requirements.
• Update critical path documents with key production milestones, including sampling, approvals, production start dates, QA/QC, compliance, shipping readiness, and invoicing status.
• Track open supplier actions and flag missing information, delays, or changes to the manager for review.
• Pre‑Production Sample coordination by tracking sample submissions, approvals, revisions, dispatch details, and required follow‑up.
• Maintain sample records, production documentation, range boards, project folders, and client‑specific process documents.
• Help organize production photos, sample feedback, approvals, and related documentation to ensure files are complete and easy to reference.

Skills

Organizational skills

Communication

Attention to detail

Problem solving

Multitasking

Tools

Excel

NetSuite

Job description

Responsibilities

• Maintain organized project trackers, account documents, purchase order records, follow-up notes, and client‑specific process documentation.
• Support client and internal status updates by gathering information from suppliers and internal teams, preparing meeting notes, and flagging missing information or next steps.
• Assist with PO conversion and supplier handoff after requirements, pricing, and timelines have been reviewed and approved by the manager.
• Follow up with suppliers and factories on production status, estimated completion dates, sample progress, and upcoming milestone requirements.
• Update critical path documents with key production milestones, including sampling, approvals, production start dates, QA/QC, compliance, shipping readiness, and invoicing status.
• Track open supplier actions and flag missing information, delays, or changes to the manager for review.
• Pre‑Production Sample coordination by tracking sample submissions, approvals, revisions, dispatch details, and required follow‑up.
• Maintain sample records, production documentation, range boards, project folders, and client‑specific process documents.
• Help organize production photos, sample feedback, approvals, and related documentation to ensure files are complete and easy to reference.

Requirements

• 1‑3 years of experience in production, supply chain, operations, merchandising, account coordination or a similar support role; relevant internships or entry‑level experience will be considered.
• Strong organizational skills with the ability to manage trackers, details, timelines, documents, and follow‑ups across multiple projects.
• Clear written and verbal communication skills, with comfort working with internal teams, suppliers, and external partners.
• Strong attention to detail and accuracy when working with purchase orders, quantities, dates, costs, and documentation.
• Proficiency in Microsoft Office, especially Excel.
• Ability to learn new systems, trackers, client portals, NetSuite, and project management tools.
• Problem‑solving mindset with the ability to flag risks, ask questions, and elevate issues appropriately.
• Interest in production, supply chain, or client operations.