Temporary Payroll Specialist II

nus; United States; Remote; USD 28,000 - 40,000; Full time

Job summary

National University is seeking a Payroll Specialist to process and audit payroll for multiple pay groups under supervision, ensuring compliance with NU policies and federal/state regulations. The role supports timely pay delivery and accurate recordkeeping, with potential process improvements to streamline operations and boost automation.

Responsibilities include answering payroll inquiries from employees and management, auditing reports, handling on-demand checks, managing garnishments, and

Qualifications

• Associate degree in Accounting, Finance, or related field or equivalent work experience.
• 2–4 years of payroll or accounting/financial duties preferred.
• Experience with Workday HCM, Payroll, Time Tracking and ADP Smart Compliance required.

Responsibilities

• Answers employee and management questions regarding paychecks and payroll matters.
• Responds to inquiries from staff and faculty about payroll questions.
• Audits payroll reports for accuracy and timeliness across pay groups.
• Audits on-demand checks (lost checks, retro changes) before settlement.
• Maintains records of exception checks issued within the department.
• Performs retroactive compensation changes and garnishments processing.
• Coordinates with managers and HR on separation timelines and delivery.

Skills

Payroll processing

Attention to detail

Communication

Team collaboration

Education

Associate degree in Accounting/Finance or related

Tools

Workday HCM

ADP Smart Compliance

Excel

Job description

Compensation Range:

Hourly: $25.00 - $25.00

Position Summary

Under direct supervision, process and audit accurate and timely payroll for multiple pay groups according to National University policies as well as local, state and federal guidelines to ensure an accurate payroll. Maintains accurate payroll records in order to deliver accurate and on-time pay to employees ultimately impacting customer satisfaction and profitability. May evaluate and recommend changes to policies and procedures to streamline processes and enhance automation.

Essential Functions:

• Answers employee and management questions regarding paychecks and other payroll related matters (emails, and phone calls).
• Responds to telephone or written inquiries from staff and faculty about payroll related questions.
• Audits all payroll reports for each pay group to ensure an accurate and timely payroll.
• Audit prepared on demand checks including lost checks, separations, retro compensation changes, retro timesheet corrections prior to settlement.
• Maintains accurate records of exception checks issued within the department and designated pay group.
• Performs retroactive compensation changes.
• Ensures garnishments are administered correctly.
• Ensures direct deposit returns and garnishment refunds are processed correctly.
• Corresponds with managers and HR regarding separation check timelines and delivery process. Provides separation checks within a timely manner to ensure compliance with all state and federal laws.
• Uploads agency notices to ADP Smart Compliance and follow through to completion.
• Settle payrolls and on demand checks and validates in ADP Smart Compliance the funding of the payrolls.
• Able to complete a full payroll process for all pay groups when needed.
• Other duties as assigned.

Requirements:

• Associate degree with an emphasis in Accounting, Finance or Human Resources or its equivalent in related work preferred or equivalent combination of education and experience.
• Two to Four (2-4) years of professional experience with emphasis on payroll or accounting/financial/accounts payable related duties, or office management duties preferred.
• Experience with Workday HCM, Payroll, Time Tracking and ADP Smart Compliance required.

Competencies / Technical / Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge of principles and practices of accounting and payroll processing and impact on general ledger within a large volume organization. Basic knowledge of mandates and other regulations related to payroll processing and labor law, preferred.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs for accounting and payroll processing, e.g. Workday HCM, Payroll Time Tracking and ADP Smart Compliance.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location:

Remote, USA

Travel:

Travel seldom required

Compensation Details and Benefits

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate's qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University's total rewards package, as we are dedicated to supporting the needs of the "whole you" with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu . For Part-time benefits, please click here .

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united