Temporary Part Time Hourly Accounts Payable Assistant (Accounts Payable)

Recent Jobs; Glassboro (NJ); Sur place; USD 29 000 - 34 000; Temps partiel

Résumé du poste

Recent Jobs is seeking an Accounts Payable assistant for a University Finance Division. The role supports daily AP operations under supervision, reviewing, processing, and maintaining financial transactions to ensure compliance with university policies and IRS rules.

Responsibilities include processing 250–300 invoices daily, managing EFTs, vendor records, and weekly cash disbursements, while upholding confidentiality and teamwork in a fast-paced environment.

Qualifications

• Associate degree in Finance or Accounting.
• 1 year of experience in finance, accounts payable, or related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Independent and team player with professional conduct.
• Proficient with MS Office and Banner system.

Responsabilités

• Process and coordinate the review of 250 to 300 invoices and payment requests daily.
• Manage vendor statements, direct payment requests, and EFT transactions.
• Research and resolve returned checks.
• Prepare weekly cash disbursements for approval.
• Scan and index accounts payable documents.
• Maintain vendor records and support IRS compliance.
• Assist with departmental projects and other duties as assigned.
• Handle sensitive financial information with confidentiality.
• Communicate with faculty, staff and vendors about AP transactions.

Connaissances

Organizational skills

Attention to detail

multitasking

Independent worker

Customer service oriented

Proficiency in MS Excel

Banner knowledge

Formation

Associate’s degree in Finance or Accounting

Outils

Microsoft Office (Excel)

Banner

Description du poste

The Accounts Payable Department within the Finance Division is seeking a dependable, detail-oriented individual to assist with daily accounts payable operations. Under the supervision of the Accounts Payable Supervisor, this position supports the review, processing, and maintenance of financial transactions while ensuring compliance with University policies and IRS regulations. This position provides valuable hands‑on experience in financial operations, document processing, compliance procedures, and enterprise financial systems. The successful candidate will demonstrate accuracy, dependability, and strong organizational skills while contributing to the efficient operation of the University's accounts payable function.

Primary Responsibilities

• Process and coordinate the review of 250 to 300 invoices and payment requests daily through ProConnect and Banner.
• Manage vendor statements, direct payment requests, and electronic funds transfer (EFT) transactions.
• Research and resolve returned checks.
• Prepare weekly cash disbursements for approval.
• Scan and index accounts payable documents.
• Maintain vendor records and support IRS compliance requirements.
• Assist with departmental projects and other duties as assigned.
• Handle sensitive financial information with professionalism and confidentiality.
• Communicate with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; acts as a liaison between departments and vendors.

Minimum Requirements

• Graduated from an accredited college with an Associate’s degree, preferably in Finance, Accounting or other related field.
• Ability to work 20 to 25 hours per week.

Preferred Qualifications and Skills

• At least one year of experience in finance, accounts payable, accounting, or a related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Professional, reliable, and customer service oriented.
• Comfortable working in a fast‑paced environment.
• Advanced proficiency with Microsoft Office Suite (especially Excel) and detailed knowledge of advancement information systems (preferably Banner)

Rate

$21- $25 per hour

Hours

• This temporary, part-time position is assigned no more than twenty-five (25) hours per week and is not to exceed 944 hours per fiscal year. Work is contracted annually to coincide with the fiscal year and is contingent upon budget appropriations.

Notes

• Candidates must be legally authorized to work in the US,and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.

Advertised: Oct 6 2026 Eastern Daylight Time
Applications close: Oct 20 2026 11:55 PM Eastern Daylight Time