Temporary Office Assistant

Chesterfield County; Chesterfield Court House (VA); On-site; USD 21,000 - 26,000; Full time

Job summary

Chesterfield County’s Human Resources department seeks Temporary Office Assistants to support multiple departments as Floaters. Duties include reception, visitor screening, forms distribution, data entry, mail sorting, and document preparation for meetings.

Positions offer up to 28 hours per week, Monday through Friday, typically 8:30 a.m. to 5:00 p.m. This role requires a high school diploma or GED and strong customer service and office software skills.

Qualifications

• High school diploma or GED or an equivalent combination of training and experience.
• Experience in general clerical or office support.
• Working knowledge of standard office practices and procedures.
• Ability to learn assigned secretarial and clerical tasks readily and to adhere to prescribed routines.
• Ability to communicate effectively orally and in writing.
• Operate a personal computer and Microsoft Office software.

Responsibilities

• Provide reception and front counter assistance.
• Screen visitors and provide information.
• Distribute forms; accept applications and payments; answer phones and take messages.
• Perform data entry; sorting and filing correspondence and documents.
• Prepare documents for meetings; assemble, copy, collate and bind documents; sort and distribute mail.

Skills

Clerical experience

Customer service

MS Office

Communication skills

Data entry

Education

High school diploma or GED

Job description

High school diploma or GED; two years of experience in general clerical or office support work; or an equivalent combination of training and experience. Working knowledge of standard office practices and procedures; of the principles of customer service. Ability to learn assigned secretarial and clerical tasks readily and to adhere to prescribed routines; to understand and carry out oral and written directions; to perform basic mathematical calculations; to communicate effectively orally and in writing; to operate a personal computer and Microsoft Office software and other standard office equipment; to develop and maintain effective working relationships with internal and external customers. Pre-employment drug testing, FBI criminal background check and education/degree verification required.

The Department of Human Resources would like to expand its pool of Temporary Office Assistants, or Floaters, who do not have one home department but are available to float from one department to another and meet temporary staffing needs. Temporary assignments may include: providing reception and/or front counter assistance; screening office visitors and providing information; distributing forms; accepting applications and payments; answering telephone and taking messages; performing data entry; sorting and filing correspondence and documents; proofreading, editing and word processing a variety of correspondence, letters, forms and documents; preparing various documents for meetings; assembling, copying, collating and binding documents; sorting and distributing mail. Perform other work as required.

Up to 28 hours/week; varies Monday - Friday between 8:30 a.m. - 5:00 p.m.

Human Resources