Temporary Library Assistant (.75 - 1.0 FTE)

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 25,000 - 28,000; Part time

Job summary

The Kansas Geological Survey is hiring a Library Assistant to support archival processing, data entry, and scanning within a public library setting. The role emphasizes preserving and providing access to state geological records, with responsibilities spanning data entry, inventory, and occasional donations processing.

Requirements include a high school diploma or GED and library-related experience, plus proficiency with Microsoft Office.

Qualifications

• High school diploma or GED and minimum of one year library or related experience.
• Experience with organizing, categorizing, and shelving records as evidenced by application material.
• Experience using Microsoft Office applications, including Word, Excel, Adobe, Outlook, and Teams as evidenced by application material.

Responsibilities

• Enter data and scan records, proof data and scans.
• Inventory, manually move, sort, and organize current collections.
• Recycle or integrate donations into permanent collection at supervisor’s discretion.
• Provide assistance to the public and internal staff.
• Perform other duties as assigned.

Skills

Organizing, categorizing, shelving

Attention to detail

Data entry support

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Position Overview

The Kansas Geological Survey is currently hiring a Library Assistant. The Library Assistant will sort through the collections, inventory, enter data, scan records, as well as recycle and integrate into permanent collections as needed. This position is based in a public library setting and supports the preservation and accessibility of state geological records. Responsibilities include archival processing, data entry, and scanning documents.

Work Hours

Work hours must be completed on-site during business hours, 8:00 a.m. and 5:00 p.m., Monday through Friday. Scheduling will be during these hours. A set schedule of 40 hours per week is desired, however we may consider a set schedule of 30 to 39 hours per week. The start date may be adjusted to accommodate the selected candidate's availability.

This temporary position is limited to 999 hours from time of hire. Temporary positions do not include benefits.

Must be eligible to work in the U.S. at the time of this appointment. Funding for this position cannot support sponsorship.

Job Description

60%

• Enter data and scan records, proof data and scans.

20%

• Inventory, manually move, sort, and organize current collections.

10%

• Recycle or integrate donations into permanent collection at supervisor’s discretion.

5%: Provide assistance to the public and internal staff

• Provide assistance to the public and internal staff.

5%: Perform other duties as assigned

• Perform other duties as assigned.

Position Requirements

• Push rolling bookcases in confined area, climb step ladders, and lift 15-20 pounds, with or without reasonable accommodation.
• Work in storage areas, working with old documents which may be dusty, musty, or moldy, with or without reasonable accommodation.

Required Qualifications

• High school diploma or GED and minimum of one year library or related experience.
• Experience with organizing, categorizing, and shelving records as evidenced by application material.
• Experience using Microsoft Office applications, including Word, Excel, Adobe, Outlook, and Teams as evidenced by application material.

Preferred Qualifications

• Coursework, experience, or demonstrated interest in geology, geography, or related earth science disciplines as evidenced by application material.
• Proficient in research skills, including database searching and web-based research as required by previous coursework or work history.
• Demonstrated knowledge of or previous work experience with records filed by legal land description (section, township, range) as evidenced by application material.
• Experience scanning documents, books, or other records as evidenced by application material.
• Experience with data entry as evidenced by application material.

Additional Candidate Instructions

• Cover letter addressing the required and preferred qualifications and position requirements.
• Resume.
• Contact information for two or three professional references (email address, phone number, and relation to reference).

Application review begins Wednesday, 11/4/2026, and will continue until a qualified pool of applicants is identified.

Contact Information to Applicants

Annette Delaney

[e-mail]

785-864-2152

Advertised Salary Range

$18 - $20 per hour, depending on qualifications and experience

Application Review Begins

Wednesday November 4, 2026

Anticipated Start Date

Monday November 30, 2026