Temporary HR Administrative Assistant

Beacon Hill; Boston (MA); On-site; USD 55,000 - 61,000; Full time

Job summary

Beacon Hill is assisting a large nonprofit healthcare and senior living organization in Boston with a temporary HR Administrative Assistant role. This onsite assignment supports the HR team, handles front desk inquiries, and coordinates onboarding and hiring events.

The role requires 2–4 years HR/administrative experience, strong organizational skills, and proficiency in Workday/Office tools. It offers a fast-paced environment and on-site work in Boston.

Qualifications

• 2–4 years of HR or related experience in a fast-paced environment.
• Experience supporting employee inquiries, payroll, benefits administration, or HR systems.
• Familiarity with HCM systems such as Workday, Epicor, or similar platforms.
• Excellent organizational and multitasking abilities.
• Strong customer service and interpersonal skills.
• Professional, proactive, collaborative, and results-oriented approach.

Responsibilities

• Greet visitors, employees, and applicants and direct inquiries.
• Answer and route HR department calls.
• Assist with Workday tasks and recruitment processes.
• Verify and maintain I-9 documentation and track expiration.
• Maintain confidentiality of employee and company information.
• Coordinate front desk coverage during breaks and absences.
• Process HR team expense reimbursements and vendor invoices.
• Support onboarding and new hire processes.
• Coordinate monthly new hire orientation logistics.
• Assist with recruitment events and materials.

Skills

Customer service

Interpersonal skills

Organizational skills

Multitasking

Analytical thinking

Problem solving

Proactive

Collaboration

Communication

Education

High school diploma

Associate’s or Bachelor’s degree preferred

Tools

Workday

Epicor

Microsoft Office

Job description

Temporary HR Administrative Assistant (A1474901SO) Boston, Massachusetts

Salary: USD28 - USD28 per year

Our client, a large nonprofit healthcare and senior living organization, is seeking a full-time HR Administrative Assistant for a temporary 3+ month assignment. This fully onsite position offers $28/hour and a schedule of 7:45 AM - 3:45 PM. Located in Boston, this role serves as the first point of contact for employees, visitors, and applicants while providing administrative and operational support to the Human Resources team. Qualified candidates are encouraged to apply for immediate consideration.

Key Responsibilities

• Greet visitors, employees, and applicants, providing exceptional customer service and directing inquiries appropriately.
• Answer and route incoming HR department calls.
• Assist employees with basic Workday-related tasks and support applicants through the application process.
• Verify and maintain I-9 documentation, including tracking expiration requirements.
• Handle sensitive employee and company information with strict confidentiality.
• Ensure compliance with HR data management policies, privacy regulations, and data security protocols.
• Coordinate front desk coverage to ensure consistent service during breaks and absences.
• Manage ticket purchasing across the organization.
• Process HR team expense reimbursements and vendor invoices.
• Support onboarding and new hire processes.
• Coordinate monthly new hire orientation logistics, including materials, room setup, catering, schedules, and presentations.
• Assist with recruitment activities, interviews, job fairs, open houses, and other hiring events.
• Prepare recruitment materials and support department initiatives as needed.

Candidate Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2-4 years of HR, administrative, or related experience in a fast-paced environment.
• Experience supporting employee inquiries, payroll, benefits administration, or HR systems preferred.
• Familiarity with Human Capital Management (HCM) systems such as Workday, Epicor, or similar platforms.
• Strong customer service and interpersonal skills.
• Professional, proactive, collaborative, and results-oriented approach.
• Excellent organizational and multitasking abilities.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and adapt to changing demands.
• Strategic thinker with the ability to handle challenging situations effectively.
• Motivated to learn and flexible in a dynamic environment.
• Proficient in Microsoft Office (Word, Excel), databases, and general computer applications.