Temporary Healthcare Records Assistant (16 hrs/wk)

Columbia Community Mental Health; Saint Helens (OR); On-site; USD 26,000 - 35,000; Part time

Benefits offered by this job

Paid time off

Holidays

Medical & dental coverage

Vision coverage

403(b) retirement

FSA

Life insurance

EAP

Job summary

Columbia Community Mental Health is seeking a Records Assistant in St. Helens, OR. This 6–12 month, 16‑hour weekly position within Compliance supports scanning, filing, organizing, and tracking client documentation.

The role emphasizes maintaining confidential medical records, assisting with audits, and coordinating with multiple departments to resolve missing or incomplete records. Prior experience in healthcare settings and with OCHIN Epic is preferred.

Qualifications

• High school diploma or GED required; additional education or certification in medical records, health information management, or healthcare administration preferred but not required.
• Previous administrative, clerical, data entry, or document management experience preferred.
• Healthcare/medical office experience preferred.
• Experience with electronic health record systems such as OCHIN Epic preferred.
• Previous scanning, filing, or medical records experience is beneficial.

Responsibilities

• Scan, file, organize, and track client documentation in electronic medical records.
• Assist with record audits and identify missing or incomplete documentation.
• Maintain complete, organized electronic medical records and ensure confidentiality per HIPAA and agency requirements.
• Notify appropriate departments of missing or mis filed documents and help reduce backlogs.
• Maintain filing systems, scanning logs, and documentation tracking tools; coordinate with other departments to obtain missing records.
• Respond to internal records requests promptly and report potential discrepancies to supervisors.

Skills

Data entry

Administrative experience

Medical records knowledge

HIPAA awareness

Education

High school diploma or GED

Medical records certification (preferred)

Tools

OCHIN Epic

Job description

Columbia Community Mental Health is seeking a Records Assistant in St. Helens, OR. This 6–12 month, 16‑hour weekly position within Compliance supports scanning, filing, organizing, and tracking client documentation.

The role emphasizes maintaining confidential medical records, assisting with audits, and coordinating with multiple departments to resolve missing or incomplete records. Prior experience in healthcare settings and with OCHIN Epic is preferred.