Temporary Grant Administrator, DISC Post-Award

Brandeis University; Waltham (MA); Hybrid; USD 50,000 - 55,000; Full time

Job summary

Brandeis University in Waltham, MA seeks a Temporary Grant Administrator to support post‑award accounting for a diverse portfolio of grants and other sponsored funds.

You will track budgets, monitor burn rates, and prepare monthly reports, collaborating with Procurement, HR, Payroll, and Sponsored Program Accounting to ensure compliance.

This hybrid, in‑office role emphasizes accuracy, timeliness, and adherence to sponsor rules and university policies.

Qualifications

• Experience with federal and non-federal grants administration
• Ability to track budgets and generate monthly reports
• Strong compliance with sponsor regulations and university policies

Responsibilities

• Track and develop information for sponsored accounts and budgets.
• Monitor spending and burn rates to avoid overspending and ensure projects stay on budget.
• Collaborate with Procurement, HR, Payroll and Sponsored Program Accounting to correct errors and support payroll allocation.
• Prepare monthly reports for Principal Investigators and research groups.
• Assist with grant closeouts and sponsor reporting requirements.

Job description

Temporary Grant Administrator, DISC Post-Award

The Temporary Grant Accountant, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution. As a supporting member of a small team of other post-award grant administrators, this position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout to ensure compliance with all sponsor requirements and all federal, state, and local regulations and university policies.

The salary range for the position is $36-$40 per hour.

Primary job duties

Tracks and develops required information for sponsored accounts including developing, updating, and revising budgets, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, processing carryforwards, reconciling accounts with WorkDay, and generating monthly reports for Principal Investigators and research groups. Monitors and tracks spending and burn rates on awards to avoid overspending and ensures that projects stay within budget and on time. Manages the allocation of funds and reviews expenditures activities for compliance with regulations of granting agencies and university policies from start to close. Supports database and system data accuracy. Work with personnel in Procurement, HR, payroll or other offices to correct errors or overages. Supports the payroll costing allocation process through its entire cycle, including the review and revision of coverage reports, as well as making payroll accounting adjustments when necessary. Works closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts. Works closely with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup, as needed. Collaborates with offices and individuals across the university to ensure accurate grant management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements and university policies. All other duties, as assigned.

This position is a hybrid position with an in-office requirement.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

COME WORK WITH US

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail].

The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website.

Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html