Grant and Contract Finance Administrator

Inside Higher Ed; Philadelphia (Philadelphia County); On-site; USD 55,000 - 71,000; Full time

Benefits offered by this job

Health insurance benefits

Tuition assistance

Retirement plans

Flexible work hours

Long-Term Care Insurance

Job summary

A prestigious educational institution in Philadelphia seeks a Grant and Contract Finance Administrator to oversee financial compliance for funded projects. This role requires a Bachelor's Degree and 2-3 years of relevant experience. The ideal candidate will excel in communication, possess strong interpersonal skills, and demonstrate detail-oriented performance in a collaborative environment.

Qualifications

• 2 to 3 years of experience or equivalent combination of education and experience.
• Certified Research Administrator preferred.
• Knowledge of sponsored programs and post-award administration.

Responsibilities

• Manage terms and conditions of awards and subawards.
• Review GL activity for compliance with sponsors' terms.
• Provide guidance on grant administration.

Skills

Communication skills

Customer service orientation

Detail-oriented

Interpersonal skills

Ability to prioritize tasks

Education

Bachelor's Degree

Tools

PennERA

BEN

Data Warehouse

Job description

Grant and Contract Finance Administrator

Overview

The Grant and Contract Finance Administrator role serves as a liaison between the University and funding sponsors. The role provides service, consultation, and acts as an intermediary between Investigators, Business Administrators and other University departments to ensure proper administration and compliance with terms and conditions of sponsored program awards for an assigned portfolio of departments, Schools and Centers. The role oversees general ledger reconciliations, prepares financial statements and billings, provides guidance on grant accounting and operations, and reviews sponsored program activity for compliance with federal circulars and University policies and procedures.

Responsibilities

• Manage, review and negotiate terms and conditions of awards and subawards to ensure compliance with federal and other sponsored guidelines, university policies, prime awards and conditions. Serve as liaison between the University and funding sponsors and as intermediary between PI and sponsors.
• Initiate the sponsored programs closeout process, prepare financial statements and billings according to sponsor terms and deadlines; review GL activity to ensure compliance with circular and sponsor terms and conditions, including monitoring spending, reconciling expenses, costs, revenue, EB and F&A, allowable costs, special terms and conditions and PMS activity.
• Review, authorize and monitor award relinquishment/terminations, re-budgeting requests, carryover requests, no-cost extensions; and non-financial closeout reports for NIH awards.
• Provide guidance to the university community on sponsored programs administration issues. Prepare, reconcile and close journal entries upon closing and disabling fund accounts. Update and audit award and fund account parameters.
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor's Degree and 2 to 3 years of experience or equivalent combination of education and experience.
• Certified Research Administrator preferred.
• Demonstrated knowledge of sponsored programs and post-award administration and related federal policies, procedures and regulations.
• Ability to work collaboratively as well as independently, handle varied work assignments, prioritize tasks, strong written and verbal communication skills and customer service orientation.
• Knowledge of university systems including PennERA, BEN and Data Warehouse preferred.
• Excellent interpersonal, communication and presentation skills. Detail-oriented and accurate; able to handle multiple tasks with tight deadlines.
• Flexible, with good judgement and discretion; able to handle confidential financial matters.
• Ability to work effectively in a highly matrixed and decentralized environment with adaptability to evolving higher education settings.

Job Location

Philadelphia, Pennsylvania

Department / School

Division of Finance

Pay Range

$55,000.00 - $71,000.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin, citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer. Consideration of the background check will be tailored to the requirements of the job.

Benefits

• Health, Life, and Flexible Spending Accounts: medical, prescription, behavioral health, dental, vision, and life insurance benefits; pre-tax flexible spending accounts for eligible health care and dependent care expenses.
• Tuition benefits for employee, spouse, and dependent children; eligibility for tuition assistance at other institutions for dependents.
• Retirement plans with pre-tax or Roth options; investment options through TIAA and Vanguard.
• Time away from work for vacations, personal matters, illness, and family needs.
• Long-Term Care Insurance in partnership with Genworth Financial for eligible employees and family members.
• Wellness and work-life resources, professional and personal development, and access to university resources and cultural activities.
• Discounts and special services for faculty and staff; flexible work hours; home ownership assistance and adoption assistance where applicable.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay