Temporary Grant Administrator, DISC Post-Award

brandeis; Waltham (MA); Hybrid; USD 50,000 - 55,000; Full time

Job summary

Brandeis University in Waltham, MA is seeking a Temporary Grant Administrator to support administration and oversight of a broad portfolio of grants and sponsored funds. The role focuses on financial management from award through closeout in compliance with sponsor and university policies.

The position is hybrid with an in-office requirement; pay ranges from $36 to $40 per hour, depending on experience and qualifications.

Responsibilities

• Tracks and develops information for sponsored accounts including budgets, expenses, and monthly reports.
• Monitors spending and burn rates to keep projects within budget and on time; coordinates with offices to correct variances.
• Supports payroll costing allocation through the cycle and makes adjustments when needed.
• Collaborates with the Sponsored Program Accounting Office to support financial reporting, invoicing, and grant closeouts.
• Works with DISC Pre-Award and Pre-Award Services to review budgets for proposals and account setup.
• All other duties, as assigned.

Job description

Temporary Grant Administrator, DISC Post-Award

The Temporary Grant Accountant, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution. As a supporting member of a small team of other post-award grant administrators, this position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout to ensure compliance with all sponsor requirements and all federal, state, and local regulations and university policies.

The salary range for the position is $36-$40 per hour.

Primary job duties:

• Tracks and develops required information for sponsored accounts including developing, updating, and revising budgets, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, processing carryforwards, reconciling accounts with WorkDay, and generating monthly reports for Principal Investigators and research groups.
• Monitors and tracks spending and burn rates on awards to avoid overspending and ensures that projects stay within budget and on time. Manages the allocation of funds and reviews expenditures activities for compliance with regulations of granting agencies and university policies from start to close. Supports database and system data accuracy. Work with personnel in Procurement, HR, payroll or other offices to correct errors or overages.
• Supports the payroll costing allocation process through its entire cycle, including the review and revision of coverage reports, as well as making payroll accounting adjustments when necessary.
• Works closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts. Works closely with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup, as needed.
• Collaborates with offices and individuals across the university to ensure accurate grant management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements and university policies.
• All other duties, as assigned.

This position is a hybrid position with an in-office requirement.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").