Temporary Front Desk Admin: Welcoming Office Pro

AppleOne Employment Services; Oxnard (CA); On-site; USD 63,039,000 - 74,501,000; Full time

Job summary

AppleOne Employment Services in Oxnard, CA, is seeking a Front Desk Administrative Assistant to be the welcoming first point of contact for visitors and staff. This role demands top-notch customer service, organization, and the ability to manage multiple administrative tasks with a professional demeanor.

You will greet guests, screen calls, manage mail, prepare routine correspondence, coordinate meeting spaces, handle supplies, and support the office with general clerical duties in a fast-paced

Qualifications

• Experience handling business correspondence and administrative documentation.
• Professional appearance and demeanor.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Reliable, punctual, and highly organized.

Responsibilities

• Greet and assist visitors, clients, and guests upon arrival.
• Answer, screen, and direct incoming phone calls.
• Issue visitor badges and collect badges upon departure.
• Manage office correspondence, including emails, mail distribution, and other written communications.
• Draft, prepare, and distribute routine correspondence as needed.
• Set up conference rooms for meetings and events.
• Coordinate lunch orders for meetings as needed.
• Ensure conference rooms are clean, organized, and ready for use.
• Order and maintain office supply inventory.
• Monitor and help maintain a clean, organized, and stocked break room.
• Provide general administrative and clerical support to the office.
• Maintain a professional and welcoming front desk presence at all times.

Skills

Multitasking

Organized

Customer service

Microsoft Office

Professional appearance

Punctual

Tools

Microsoft Office Suite

Job description

AppleOne Employment Services in Oxnard, CA, is seeking a Front Desk Administrative Assistant to be the welcoming first point of contact for visitors and staff. This role demands top-notch customer service, organization, and the ability to manage multiple administrative tasks with a professional demeanor.

You will greet guests, screen calls, manage mail, prepare routine correspondence, coordinate meeting spaces, handle supplies, and support the office with general clerical duties in a fast-paced