Temporary Executive Assistant: Board & CEO Support

Bergen Volunteer Medical Initiative; Hackensack (NJ); On-site; USD 32,000 - 34,000; Part time

Job summary

BVMI in Hackensack, NJ seeks a Temporary Executive Support Assistant to backfill the President/CEO's office for about four months. In this in-person role, you'll support the CEO, coordinate governance activities, and act as a liaison with the Board of Trustees.

The ideal candidate has 3+ years of executive-support experience, nonprofit or healthcare background preferred, strong MS Office and Google Workspace skills, and the ability to manage calendars, meetings, and donor communications with

Qualifications

• 3+ years supporting executive-level leadership; nonprofit or healthcare experience strongly preferred.
• Strong Microsoft Office and Google Workspace skills; comfortable running Zoom independently
• Excellent writing skills, particularly for formal minutes and correspondence
• High discretion with confidential board and donor information
• Able to work independently and pick up an existing workflow quickly given the short assignment length

Responsibilities

• Governance & Board Relations: Coordinate logistics for Board of Trustees and Committee meetings, including scheduling and virtual platform setup; Prepare agendas, compile board packets, and record accurate meeting minutes; Maintain the Board of Trustees roster and governance contact information.
• Administrative & Executive Support: Manage the CEO's calendar, resolving conflicts and prioritizing key engagements; Maintain the President/CEO's LinkedIn presence during the coverage period; Set up and run Zoom/virtual meetings for a smooth participant experience; Assist in organizing information for annual financial audits and internal reviews.
• Development & Donor Stewardship: Support donor 'thank you' mailings and other stewardship touchpoints; Assist with special projects as needed

Skills

Microsoft Office

Google Workspace

Zoom

Minutes writing

Discretion

Independent worker

Job description

BVMI in Hackensack, NJ seeks a Temporary Executive Support Assistant to backfill the President/CEO's office for about four months. In this in-person role, you'll support the CEO, coordinate governance activities, and act as a liaison with the Board of Trustees.

The ideal candidate has 3+ years of executive-support experience, nonprofit or healthcare background preferred, strong MS Office and Google Workspace skills, and the ability to manage calendars, meetings, and donor communications with