Temporary Executive Assistant

The Knot Worldwide; New York (NY); On-site; USD 68,554 - 117,521; Full time

Job summary

The Knot Worldwide is searching for a temporary Executive Assistant in New York, NY, to support our Chief Technology Officer and Chief Product & Experience Officer. Responsibilities include strategic time management, communication flow management, and travel coordination.

Successful candidates will have a minimum of 3 years of experience supporting C-suite leaders, sharp problem-solving skills, and advanced proficiency in tools like Google Workspace and Slack. The position offers an annual salary ranging from $68,554 to $117,521.

Qualifications

• 3 years supporting C-suite leaders in a global organization.
• Exceptional verbal and written communication skills.
• Impeccable history of handling sensitive data.

Responsibilities

• Manage executive time and act as a doorkeeper.
• Oversee domestic and international travel.
• Maintain organization charts and interview scheduling.

Skills

C-suite support

Time management

Communication skills

Discretion

Problem solving

Travel expertise

Tech proficiency

Tools

Navan

Brex

Coupa

Google Workspace

Slack

Microsoft Office

Gemini

Claude

ChatGPT

Job description

This is a 6–month temporary Executive Assistant role. You will act as a strategic extension of our leadership team, providing high‑level support to our Chief Technology Officer and Chief Product & Experience Officer and serving as the operational anchor for the heart of our corporate functions.

RESPONSIBILITIES

• Strategic Time Management: Proactively own the Executive's time and act as a doorkeeper using judgment and discretion to ensure your Executives are in the right places with the right people focused on key priorities. Anticipate conflicts before they happen and ensure Plan B and C are always in place to ensure smooth operations.
• Strategic Relationship Management: Enable productive connections via communication touch points such as staff meetings, all-hands, priority business meetings. Act as an intuitive bridge for the Executives. Identify key stakeholders they need to meet with, suggest syncs with cross-functional partners, and ensure the right people are in the room to drive initiatives forward.
• Communication & Email Proxy: Manage executive email flows. Sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times.
• Global Travel Architecture: Own end-to-end domestic and international travel. Architect complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.
• Operational Support: Maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires.
• Financial Administration: Review and process expense reports, purchase orders, and approvals using Navan, Brex, and Coupa with absolute precision.
• Board & Prep Mastery: Support prep materials, agendas, and minutes for high-level engagements, including Board of Directors meetings and All-Hands.
• Cross-Functional Team Integration: Partner with the global Executive Assistant cohort and Chief of Staff to ensure synchronized operations; provide proactive administrative coverage for other leadership stakeholders during absences to maintain organizational momentum and a "no-gap" support environment.
• NYC Culture Carrier: Collaborate and engage with key stakeholders in-office such as Culture & Experience, and Internal communications to bring experiences to our leadership, employees and external stakeholders.
• AI Integration: Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize your administrative output.

SUCCESSFUL CANDIDATES HAVE

• Experience: 3 years supporting C-suit leaders within a fast-paced, global organization.
• Timeliness, accuracy, judgement and discretion: Critical skills and experiences.
• Discretion: An impeccable history of handling highly sensitive legal, financial, and people-related data.
• Presence: Exceptional verbal and written communication skills with executive presence to engage across critical stakeholders and represent your executives.
• Problem Solving: A self-starter with a consultative approach to problems; you provide solutions without wait for instruction.
• Resilience: Ability to maintain a calm, focused environment during periods of rapid change or organizational stress.
• Travel Expertise: Proven history of managing heavy, complex international travel with zero room for error.
• Flexibility: Open to travel and occasional weekend work to match the rigor of the Executives' schedules.
• Tech Mastery: Advanced proficiency in Google Workspace (specifically Slides) and Slack.

THE TOOLS YOU'LL USE

• Travel/Expense: Navan, Brex, Coupa
• Collaboration: Google Suite, Slack, Microsoft Office
• Innovation: Gemini, Claude, ChatGPT

WORK MODEL

This role is Together@TKWW-eligible and based near one of our office hubs. You'll be expected to work in the office three days a week.

ANNUAL SALARY RANGE

$68,554 – $117,521 USD per year.

EEO STATEMENT

The Knot Worldwide provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability. In addition to federal law requirements, The Knot Worldwide complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The Knot Worldwide expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.