Temporary Employee (TES) Full-Time

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement savings program

Tuition benefits

Paid time off

Holidays

Life and disability insurance

Bus pass

Job summary

Carnegie Mellon University’s Temporary Employment Service (TES) is seeking temporary, full-time administrative support across campus. You will coordinate events, manage calendars, arrange travel, and assist staff and faculty with diverse projects in a fast-paced university environment.

The role emphasizes accuracy, confidentiality, and excellent communication, with benefits and professional development opportunities within CMU’s dynamic campus community.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred
• Prior administrative/office support experience; one year experience preferred
• PC proficiency with Microsoft Outlook, Word and Excel
• Prior experience in a university environment preferred

Responsibilities

• Coordinating large and small events; seminars and conferences, registration, reserving meeting space, catering, facilities and technical resources, etc.
• Coordinating and maintaining office calendars, prioritizing and coordinating meetings, gathering and disseminating meeting materials
• Assisting other employees with diverse projects as needed
• Preparing travel arrangements and building travel itineraries
• Supporting financial transactions; expense reimbursement submission/tracking and procurement card reconciliation using Oracle Financials
• Performing complex data entry and database maintenance
• Preparing reports and assisting with presentation preparation; proofreading and writing
• Interacting with students, staff, faculty and other guests in a professional reception desk atmosphere

Skills

Excellent communication skills

Excellent time management

Detail orientation

Flexibility and multi tasking

Confidentiality

Education

High School Diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Did you know that you could have the opportunity to work in a position with good benefits, and learn new skills in a temporary position with a world-class research institution? The Temporary Employment Service (TES) at Carnegie Mellon University (CMU) is committed to supporting the success of its staff members and offers excellent benefits along with an opportunity to grow your career with Carnegie Mellon. TES is a highly recognized internal resource that provides temporary administrative support to a dynamic campus population. We provide you with a platform to showcase your abilities while growing valuable new skills. You will have the opportunity to enroll in university staff medical benefits while working in an environment of collaboration, professional development and service that support departmental and university strategic goals.

Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of individuals who share our values and are equally as passionate about engaging with a campus community that excels in creativity and supports innovation. In temporary assignments with us, you will be responsible for providing outstanding clerical and administrative support to staff and faculty in business, academic or research environments throughout the university with proficiency and integrity. Vital qualities include effective communication and outstanding attention to detail along with reliability and technical expertise. Your ability to demonstrate initiative, think critically and resolve issues creatively will help ensure a positive work experience. Being a member of the TES is an ideal way to become familiar with this extraordinary university; its innovative people, vibrant campus and deeply-rooted values.

These are temporary full-time positions.

Core responsibilities will include:

• Coordinating large and small events; seminars and conferences, registration, reserving meeting space, catering, facilities and technical resources, etc.

• Coordinating and maintaining office calendars, prioritizing and coordinating meetings, gathering and disseminating meeting materials

• Assisting other employees with diverse projects as needed

• Preparing travel arrangements and building travel itineraries

• Supporting financial transactions; expense reimbursement submission/tracking and procurement card reconciliation using Oracle Financials

• Performing complex data entry and database maintenance

• Preparing reports and assisting with presentation preparation; proofreading and writing

• Interacting with students, staff, faculty and other guests in a professional reception desk atmosphere

You should demonstrate:

• Excellent communication skills

• Excellent time management and strong organizational abilities

• High degree of accuracy; Detail orientation

• Flexibility and ability to multi task effectively; comfortable working in a fast-paced environment

• Confidentiality

Qualifications:

• High School Diploma or equivalent combination of training and experience required; Associate's or Bachelor's degree preferred

• Prior administrative/office support experience; one year experience preferred

• PC proficiency with Microsoft Outlook, Word and Excel

• Prior experience in a university environment preferred

Requirements:

• Successful Background Check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insuranceas well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

TES

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance