Temporary Employment Services (TES) - Temporary Associate Global Payroll Specialist

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 34,440,000 - 48,216,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Tuition benefits

Paid time off

Life insurance

Disability insurance

Transit bus pass

Family Concierge

Fitness center

Job summary

Carnegie Mellon University in Pittsburgh seeks a temporary Associate Global Payroll Specialist to support accurate and timely payroll processing for faculty, staff, and students across multiple cycles (monthly, semi‑monthly, biweekly, off‑cycle). You will work in Workday handling data entry, validation, and gross‑to‑net processing with a focus on compliance and data integrity.

The role requires problem‑solving and analytic skills to support a multi‑tier case management model, with

Qualifications

• Bachelor’s degree required.
• 1–3 years of payroll experience.
• Advanced Microsoft Excel skills (VLOOKUP, PivotTables).

Responsibilities

• Process global payrolls for multiple locations (U.S. and international).
• Execute standard and off‑cycle payroll runs with accuracy and timeliness.
• Assist with W‑2 processing, garnishments, and tax documentation.
• Support payroll data validation, reconciliation, and case management.

Skills

Payroll knowledge

Data entry

Analytical mindset

Education

Bachelor’s degree

Tools

Microsoft Excel

VLOOKUP

PivotTables

Job description

Are you searching for an outstanding opportunity to gain hands‑on experience and develop new skills at a world‑class research university? At Carnegie Mellon University, our Temporary Employment Services (TES) acts as a trusted resource for departments across the campus, providing you with the chance to showcase your expertise in a collaborative and professional environment! We take pride in offering full‑time temporary positions that provide: Valuable on‑the‑job training and applied experience in financial and administrative operations. Comprehensive benefits packages that support your well‑being. A clear pathway for long‑term career growth within our community.

We are seeking a temporary Associate Global Payroll Specialist who supports the accurate and timely processing of payroll for faculty, staff, and students across multiple payroll cycles, including monthly, semi‑monthly, biweekly, and off‑cycle payroll runs. This role operates within Workday and is responsible for payroll data entry, validation, and gross‑to‑net processing activities, ensuring all transactions are completed with a high degree of accuracy, urgency, and compliance. This position requires strong problem‑solving and analytical skills to support a multi‑tier case management model.

Core responsibilities will include:

• Payroll Processing & Execution
  • Assist with processing global payrolls, including U.S., U.S. expatriate, and international payrolls (Qatar, Rwanda, Australia), ensuring accuracy, compliance, and timeliness.
  • Execute standard and off‑cycle payroll runs, including review, validation, and completion of payroll cycles within required deadlines.
  • Perform payroll input and adjustment processing (earnings, deductions, benefits, retirement, tuition, and finance‑related corrections).
  • Support payroll activities such as W‑2 processing, garnishments, and non‑resident alien treaty documentation.
  • Maintain accuracy, urgency, and data integrity across all payroll transactions.
  • Support payroll reconciliation activities, including gross‑to‑net validation, register review, and exception identification.
• Employee Support & Case Management
  • Resolve payroll case management tickets by providing timely, accurate, high‑quality customer service to employees, HR, and business partners.
  • Research and investigate payroll inquiries, discrepancies, and issues using payroll systems and supporting documentation.
  • Perform root cause analysis and ensure accurate resolution in alignment with policy and compliance requirements.
  • Escalate complex or high‑risk issues as appropriate while maintaining ownership through resolution.
  • Communicate payroll outcomes, corrections, and status updates clearly and professionally.
• Compliance, Systems, Controls & Continuous Improvement
  • Maintain awareness and application of federal, state, and international payroll regulations, including taxation and statutory requirements across assigned countries.
  • Support payroll compliance activities, including tax filings, year‑end processes, and regulatory documentation inputs.
  • Utilize payroll systems and reporting tools to extract, validate, and analyze payroll data to support accuracy, reporting, audit requirements, and payroll close readiness activities (inputs, approvals, and validations).
  • Support payroll system testing, including validation of calculations, configurations, and updates, as well as system enhancements in partnership with technical and functional teams.
  • Participate in payroll‑related projects and process improvement initiatives, identifying opportunities to improve efficiency, accuracy, and control effectiveness.

General Responsibilities

• Adhere strictly to payroll calendars and deadlines.
• Maintain confidentiality and security of sensitive payroll and employee data at all times.
• Perform other duties and responsibilities as assigned in support of payroll operations.

You should demonstrate:

• Strong commitment to accountability and meeting team objectives, including payroll deadlines and service standards.
• Ability to problem‑solve and multi‑task processes in the context of a multi‑tier customer inquiry and issue resolution model, including performing research and analysis, facilitating resolutions to complex payroll inquiries, escalating as needed, and providing high quality customer service.
• Ability to demonstrate accountability and a strong commitment to meeting team objectives.
• Adaptability in response to changing policies, processes, and system enhancements, and actively supports continuous improvement efforts to enhance payroll accuracy, efficiency, and control.

Qualifications

• Bachelor’s degree
• 1 to 3 years of Payroll experience
• Advanced Microsoft Excel skills, including VLOOKUPs and PivotTables
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful completion of a background check.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance
• A generous retirement savings program with employer contributions
• Tuition benefits
• Paid time off and observed holidays
• Life and accidental death and disability insurance
• Free Pittsburgh Regional Transit bus pass
• Access to our Family Concierge Team to help navigate childcare needs
• Fitness center access

Joining the CMU team opens the door to an array of exceptional benefits. For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Location: Pittsburgh, PA

Job Function: TES

Position Type: Staff – Regular Full Time/Part time Full time

Pay Basis: Hourly

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

For technical assistance, email HR Services or call 412-268-4600. We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [e-mail] or by phone at 412-268-5072.