Temporary EHIP Administrative Assistant

Lifelong Health For All; Seattle (WA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

401(k) match

Accrued sick & safe leave

Job summary

Lifelong is a community health organization dedicated to removing barriers to health. This temporary Administrative Assistant role supports Insurance Advocates and the Evergreen Health Insurance Program (EHIP) during Open Enrollment, handling insurance applications, communications with case managers and clients, and processing enrollments.

The position is full-time, on-site in Seattle, with work hours 08:30AM–05:00PM, Monday to Friday, from 10/01/2026 to 02/28/2027.

Qualifications

• Two or more years of Administrative Assistant experience.
• Experience working in the medical coverage/insurance field preferred.
• Experience working in client databases.
• Basic knowledge of Washington state insurance laws and regulations, insurance plans, Medicare, Medicaid, Open Enrollment dates and the WA Healthplanfinder.

Responsibilities

• Provide general clerical and administrative support to Insurance Advocates and the Insurance Coordinator. This support includes data entry, phone calls, letters, incoming and outgoing mail handling, and documentation of contact with clients, case managers, and vendors.
• Maintain accurate and up-to-date client records in the client data systems.
• Conduct database projects or status reports as assigned.
• Advocate for clients under the guidance of the Administrative Supervisor.
• Provide exemplary customer service to clients, case managers, insurance companies, the Department of Health’s Early Intervention Program (EIP), and community partners.
• Perform all assigned duties of the position and other duties as needed.

Skills

MS Office

Data entry

Communication

Time management

Collaboration

Tools

Excel

Access

Word

Job description

Job Details

Job Location: Georgetown Yards - 15 - Seattle, WA 98134

Position Type: Full Time

Salary Range: $21.30 - $25.00

Travel Percentage: None

Job Shift: Day

Lifelong is a community health organization on a mission to make health and food accessible. We remove barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone has the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

Position Overview

The Temporary Administrative Assistant provides on-site clerical and administrative support to the Insurance Advocates and the Evergreen Health Insurance Program (EHIP) during Open Enrollment for medical insurance. This position will have responsibility for client insurance-related projects, such as assisting Insurance Advocates with processing insurance applications, contacting case managers and clients via phone and mail to assist with completing the application process, processing application denials and client discontinuations, and contacting clients and case managers to finalize certain insurance plan enrollments. This position reports to the EHIP Administrative Supervisor.

This temporary, full-time, non-exempt, non-union position is expected to last from 10/01/2026 through 02/28/2027. This position is 100% on-site in the Georgetown neighborhood of Seattle, 08:30AM – 5PM Monday - Friday.

Qualifications

Essential Duties

• Provide general clerical and administrative support to Insurance Advocates and the Insurance Coordinator. This support includes data entry, phone calls, letters, incoming and outgoing mail handling, and documentation of contact with clients, case managers, and vendors.
• Maintain accurate and up-to-date client records in the client data systems.
• Conduct database projects or status reports as assigned.
• Advocate for clients under the guidance of the Administrative Supervisor.
• Provide exemplary customer service to clients, case managers, insurance companies, the Department of Health’s Early Intervention Program (EIP), and community partners.
• Perform all assigned duties of the position and other duties as needed.

Core Competencies

• Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Access, and Word.
• Able to organize, prioritize multiple projects, and meet deadlines in a time-sensitive environment.
• Detail-oriented with a high level of accuracy.
• Demonstrated flexibility and adaptability.
• Ability to communicate clearly and professionally in both verbal and written form.
• Professional phone skills.
• Proven ability to work independently and in a collaborative team environment.
• Demonstrated ability to work effectively under stressful conditions.

Education & Experience

• Two or more years of Administrative Assistant experience.
• Experience working in the medical coverage/insurance field preferred.
• Experience working in client databases.
• Basic knowledge of Washington state insurance laws and regulations, insurance plans, Medicare, Medicaid, Open Enrollment dates and the WA Healthplanfinder.

Benefits

• 401(k) match
• Accrued sick & safe leave

Work Environment

This role is a temporary full-time (40 hours/week) position reporting to the Lifelong Georgetown Yards site at 4634 E Marginal Way S, Ste C200, Seattle WA 98134. It is 100% on-site 08:30AM – 5PM Monday - Friday.

Any offer of employment is contingent upon passing a criminal background check. Some programs may require additional background checks or frequency.

This position operates in a professional office environment and requires extended periods of sitting at a desk and working on a computer. Occasional standing, walking, and light lifting of up to 20 pounds may be required to support office or event needs. The role may also involve occasional attendance at events or activities that take place outside of normal office settings or standard business hours.

About Lifelong

Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

EEO Statement

Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do.

We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.