Temporary Conference & Guest Services Assistant (Onsite)

Hawthorne Lane; Washington (District of Columbia); Sur place; USD 25 000 - 30 000; Temps partiel

Résumé du poste

Hawthorne Lane in Washington, DC is seeking a poised Administrative Assistant for a temporary onsite role supporting a high-profile conference. You will be the main contact for attendees, addressing inquiries by phone and email with courtesy and clear communication.

Ideal candidates communicate confidently with distinguished guests, exercise good judgment, and work well with colleagues to ensure a seamless guest experience from check-in to post-event follow-up.

Qualifications

• Proven ability to communicate with senior leaders and distinguished guests.
• Demonstrates tact and discretion in handling requests.
• Maintains composure in dynamic, high-pressure environments.

Responsabilités

• Serve as a welcoming and knowledgeable representative of the association, responding to conference-related questions and requests by phone and email with tact, clarity, and courtesy.
• Communicate with high-profile attendees and guests, providing timely assistance and directing inquiries to the appropriate staff when needed.
• Maintain and update attendee lists, helping ensure guest information is accurate and accessible.
• Gather, assemble, and organize conference materials, meeting documents, and other event-related resources.
• Prepare and print name badges, place cards, and other materials for conference guests.
• Provide logistical meeting support, helping the team stay prepared as event needs evolve.
• Collaborate closely with colleagues to deliver a seamless, welcoming experience for attendees.

Connaissances

Executive Presence

Diplomacy

Composure

Clear Communicator

Team player

Initiative

Description du poste

Hawthorne Lane in Washington, DC is seeking a poised Administrative Assistant for a temporary onsite role supporting a high-profile conference. You will be the main contact for attendees, addressing inquiries by phone and email with courtesy and clear communication.

Ideal candidates communicate confidently with distinguished guests, exercise good judgment, and work well with colleagues to ensure a seamless guest experience from check-in to post-event follow-up.