Temporary Clerical Assistant – Executive & Employee Services Support

United Talent LLC; Charleston (WV); On-site; USD 41,328,000 - 44,634,000; Full time

Job summary

United Talent LLC in Charleston, WV is seeking a Temporary Clerical Assistant to provide executive support to Employee Services and the CEO. The role runs Monday–Friday, 9:00 AM–5:00 PM, under a contract arrangement with a pay rate of $15.00 per hour.

The successful candidate will maintain confidential records, manage correspondence, and assist with special projects while delivering accurate data entry and professional communication. Local travel to the post office is possible.

Qualifications

• Reliable, dependable, and punctual.
• Self-starter who can operate with minimal supervision.
• Highly organized and detail-oriented.
• Accurate and thorough in completing tasks.
• Ability to prioritize multiple responsibilities and adapt to changing needs.
• Professional written and verbal communication.
• Proficient with email and basic office technology.

Responsibilities

• Provide clerical and administrative support to Employee Services and the CEO.
• Organize and maintain employee and agency records.
• Enter data accurately and timely.
• Prepare, review, and distribute agency correspondence.
• Manage routine email and administrative communications.
• Support leadership with special projects and deadlines.
• Maintain confidentiality of personnel and agency information.
• Prioritize tasks and adapt to changing agency needs.
• Track tasks and ensure deadlines are met.
• Assist with local post office trips and errands as needed.
• Perform additional administrative duties as assigned.

Skills

Reliability

Punctuality

Independent worker

Highly organized

Attention to detail

Effective written and verbal comms

Email etiquette

Microsoft Office

Confidentiality

Time management

Tools

Microsoft Office

Job description

Temporary Clerical Assistant – Executive & Employee Services Support

Category: Administrative & Clerical

Location: Charleston, WV

Type: Contract

Job ID: 1702681

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Pay Rate: $15.00 per hour

We are seeking a dependable, professional, and highly organizedTemporary Clerical Assistantto provide administrative support to the Employee Services Department and CEO.

This is a key support position within the agency and requires an individual who can be trusted with highly confidential employee and agency information. The successful candidate will demonstrate excellent judgment, discretion, professionalism, integrity, and attention to detail.

This position is ideal for someone who takes ownership of their work, can operate independently, and understands the importance of accuracy, confidentiality, and follow-through when supporting agency leadership and employees.

Essential Duties & Responsibilities

• Provide general clerical and administrative support to Employee Services and the CEO.
• Organize, maintain, and update employee and agency records and files.
• Complete accurate and timely data entry.
• Assist with preparing, reviewing, and distributing agency correspondence.
• Manage routine email and administrative communications as assigned.
• Assist agency leadership with special projects and time-sensitive assignments.
• Maintain strict confidentiality ofemployee, personnel, and agency information.
• Prioritize multiple assignments and adjust quickly as agency needs change.
• Track assigned tasks and ensure deadlines and follow-up items are completed.
• Assist employees and leadership with administrative needs in a professional manner.
• Make occasional local trips to the post office and complete other agency errands as needed.
• Perform additional administrative and clerical duties as assigned.

Qualifications & Skills

The ideal candidate will be:

• Extremely reliable, dependable, and punctual.
• A self-starter who can work independently with minimal supervision.
• Highly organized anddetail-oriented.
• Accurate and thorough when completing tasks.
• Able to prioritize multiple responsibilities and adapt to changing needs.
• Professional and effective in both written and verbal communication.
• Comfortable using email, Microsoft Office programs, and basic office technology.
• Able to follow instructions while also recognizing tasks that need attention.
• Trustworthy and committed to maintaining strict confidentiality.
• Consistent with follow-through and meeting deadlines.
• Comfortable interacting professionally with the CEO, agency leadership, employees, and other stakeholders.
• Able to exercise sound judgment when handling sensitive information.

Additional Requirements

• Valid driver’s license required.
• Reliable personal transportation required.
• Ability to complete minimal local travel for post office trips and occasional agency errands.

Ideal Candidate

This is more than a traditional clerical assignment. The Clerical Assistant will work closely with bothEmployee Services and the CEO, making reliability, professionalism, confidentiality, and good judgment essential to success.

We are seeking someone who understands the importance of the position, takes pride in producing accurate work, follows through on responsibilities, and can become a trusted and dependable administrative resource for the agency.