Temporary Building Department Coordinator

City-of-West-Have; West Haven (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

City of West Haven is seeking a Temporary Building Department Secretary to provide administrative and clerical support in the Building Department. The role requires strong organizational skills, attention to detail, and the ability to prioritize routine tasks while handling public interactions.

The position involves processing permits, collecting fees, maintaining records, coordinating inspections, and assisting with departmental purchasing and budget tasks.

Qualifications

• High school diploma required.
• Coursework in business practices or computer technology preferred.
• At least three years of responsible clerical experience involving public contact.

Responsibilities

• Schedule inspections for Building Department inspectors and coordinate calendar.
• Assist the public with routine permit applications and inquiries.
• Collect permit fees and maintain daily records; submit payments to Finance.
• Prepare correspondence, reports, and statistical summaries.
• Maintain filing systems and departmental records.
• Answer phones and provide routine information to callers.
• Assist with purchasing functions and payment vouchers.
• Support budget-related tasks as needed.
• Provide backup coverage for Planning and Development staff.

Skills

Office procedures

Public contact

Data entry

Word processing

Spreadsheet

Education

High school diploma

Business practices coursework

Tools

Personal computer

Typewriter

Calculator

Blueprint copier

Copier

Job description

City of West Haven is seeking a Temporary Building Department Secretary to provide administrative and clerical support in the Building Department. The role requires strong organizational skills, attention to detail, and the ability to prioritize routine tasks while handling public interactions.

The position involves processing permits, collecting fees, maintaining records, coordinating inspections, and assisting with departmental purchasing and budget tasks.