Temporary Building Department Admin & Permits Support

City of West Haven; West Haven (CT); On-site; USD 25,000 - 33,000; Full time

Job summary

City of West Haven is seeking a Temporary Building Department Secretary to provide administrative and clerical support to the Building Department. The role involves office tasks, customer service, and permit‑processing to support daily operations, requiring strong organization and the ability to prioritize routine tasks.

The position entails frequent public interaction with contractors and residents, knowledge of filing, record‑keeping, basic bookkeeping, and assistance with purchasing and

Qualifications

• High school diploma required; business coursework preferred.
• 3+ years of clerical experience involving public contact.
• Ability to learn procedures related to planning, zoning, and building activities.

Responsibilities

• Schedule inspections and maintain the inspection calendar.
• Assist the public with routine permit applications and inquiries.
• Collect permit fees and maintain daily records.
• Prepare correspondence, reports, and statistical summaries.
• Maintain filing systems and assist with departmental purchasing and budget tasks.
• Provide backup coverage for Planning and Development staff.

Skills

Office software

Customer service

Communication skills

Organizational skills

Public interaction

Education

High school diploma

Tools

Word processing

Spreadsheets

Job description

City of West Haven is seeking a Temporary Building Department Secretary to provide administrative and clerical support to the Building Department. The role involves office tasks, customer service, and permit‑processing to support daily operations, requiring strong organization and the ability to prioritize routine tasks.

The position entails frequent public interaction with contractors and residents, knowledge of filing, record‑keeping, basic bookkeeping, and assistance with purchasing and