BUILDING COMM ADMIN ASST PT

City-of-Evansville; Evansville (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Evansville is seeking an organized Administrative Assistant to support the License Clerk and permitting staff. You will scan, file, handle calls, and assist with online permit issuance, inspections, and clerical duties.

Ideal candidates have a high school diploma or GED, strong typing and MS Word/Excel skills, and excellent verbal and written communication. Prior office experience is preferred, with a focus on accuracy and courteous service.

Qualifications

• High school diploma or GED required.
• Prefer 1 year of office/secretarial experience.
• Strong typing and Microsoft Word/Excel skills; organized and detail oriented.

Responsibilities

• Assist License Clerk with scanning, filing, and license processing.
• Manage main phone line and route calls appropriately.
• Assist with inspection scheduling for contractors/homeowners.
• Support with online permit issuance and clerical tasks.
• Provide information to inspectors and public as needed.

Skills

Typing

Word processing

Excel

Office equipment

Organizational skills

Communication skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

DUTIES

Assist License Clerk with day-to-day duties including scanning, filing, checking voicemail, and processing contractor licenses. Assists with the main phone line; determines the nature of the call and refers it to the appropriate person(s). Assists with inspection scheduling including contractor and/or homeowner inspections, complaints, and on-site meetings. Assists Bookkeeper with day-to-day duties. Assists Permit Clerks with online permit issuance. Performs clerical/administrative assignments. Assists Inspectors with property and/or inspection information. Performs other duties as assigned.

QUALIFICATIONS

Must have a high school diploma or GED. Prefer one (1) year of prior office experience, secretarial/office management experience, and/or formal education. Ability to type and operate standard office equipment including computers with various applications such as Word and Excel, copier, and telephone. Must be well organized and detail-oriented. Must possess excellent verbal and written communication skills with the ability to understand, coordinate, and initiate multiple directives. Ability to communicate effectively with the public, co-workers, managers, and outside agencies in a courteous and tactful manner.