Temporary AP Specialist (PT)

Hawkins Inc.; Loves Park (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

Hawkins Inc. in Loves Park, IL is seeking a Part Time/Temporary Accounts Payable Specialist to process invoices, check requests, and refunds with accuracy and timeliness.

You will collaborate with internal teams, maintain vendor data, and assist with weekly payment runs (checks, ACH, wires). JD Edwards experience preferred, and attention to detail is essential.

This position reports to the Accounts Payable Manager and offers a flexible, part-time schedule.

Qualifications

• High School diploma or equivalent; post-secondary preferred.
• 2+ years AP or accounting experience.
• Proficient with Excel and ERP systems, JD Edwards preferred.
• Excellent verbal and written communication; strong analytical skills.

Responsibilities

• Process purchase order, non-purchase order and freight invoices, working with internal departments to resolve invoice discrepancies.
• Ensure all vendor invoices and credit memos are accurately entered and invoices paid on time, taking early payment discounts when possible.
• Prepare and process weekly payment runs (checks, ACH, and wires).
• Respond to vendor inquiries and reconcile vendor statements.
• Maintain accurate vendor master data and supporting documents.

Skills

Accounts Payable

Attention to detail

Multitasking

Communication

Education

High School diploma

Tools

JD Edwards

Microsoft Office

Job description

The Part Time/Temporary Accounts Payable Specialist is responsible for the accurate and timely processing of invoices,

check requests and refund requests. This position provides support to all levels across multiple

departments across the organization and reports to the Accounts Payable Manager.

DUTIES AND RESPONSIBILITIES:

• Process purchase order, non-purchase order and freight invoices, working with internal departments to resolve invoice discrepancies.
• Ensure all vendor invoices and credit memos are accurately entered and ensuring invoices are paid on time and early payment discounts are taken.
• Prepare and process weekly payment runs (checks, ACH, and wires).
• Respond to vendor inquiries and reconcile vendor statements.
• Create and distribute invoice hold, past due and shipment date reports.
• Research aging items on the Received not Vouchered Report.
• Maintain accurate vendor master data and supporting documents.
• Process and code invoices to be paid on the Accounts Payable department procurement card.
• Provide support for the Procurement Card and Fuel Card programs, including new user setup, training, answering questions and resolving issues.
• Provide excellent customer service to vendors and internal partners.
• Model a continuous improvement mindset, identifying process improvements and efficiencies.
• Follow SOX procedures and company policies and procedures.
• Other duties as assigned.

Requirements

REQUIREMENTS AND PREFERRED BACKGROUND/EXPERIENCE:

• High School diploma or equivalent required. Post high school education preferred.
• 2+ years Accounts Payable or other accounting experience preferred.
• Knowledge and use of Microsoft applications (Excel, Word, Teams, Outlook).
• Knowledge and use of ERP systems, JD Edwards experience preferred.
• Attention to detail and timely completion of all assigned tasks.
• Ability to achieve results independently and within a team setting.
• Ability to multitask and work well while meeting deadlines.
• Excellent verbal and written communication skills.
• Strong analytical skills and ability to solve problems.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to talk or hear. The

employee frequently is required to walk; use hands to finger, handle or feel; and reach with hands and

arms. Specific vision abilities required by this job include close vision, distance vision, color vision,

peripheral vision, depth perception and ability to adjust focus.