Temporary | Admissions Assistant

University of Notre Dame; Notre Dame (IN); On-site; USD 20,000 - 28,000; Full time

Job summary

The Temporary Admissions Assistant at the University of Notre Dame provides essential administrative support to the Office of Graduate Admissions during peak cycles. You will review graduate application files and act as a key contact for prospective students and academic departments.

On-site work is required. Prior experience in graduate admissions and proficiency with Google Workspace and Slate CRM are desired, supporting confidential student records and timely communications.

Qualifications

• Strong written and verbal communication with a customer-service mindset.
• Ability to manage multiple tasks during peak periods with attention to detail.
• Experience handling confidential student records in higher education.

Responsibilities

• Review graduate application files.
• Serve as primary point of contact for prospective students and academic departments.

Skills

Strong communication

Organization

Confidential handling

Education

Higher education admissions experience

Tools

Slate (Technolutions)

Google Workspace

Job description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Temporary Admissions Assistant provides essential administrative and operational support to the Office of Graduate Admissions during peak recruitment and application cycles. This role primarily focuses on reviewing graduate application files and serving as a point of contact for prospective students and academic departments.

Qualifications

• Technical Proficiency: Proficiency with Google Workspace (Docs, Sheets, Slides, Drive) for collaboration, document tracking, and scheduling.
• CRM Experience: Hands-on experience working with Slate (Technolutions) or a similar higher education CRM for admissions processing and communication tracking.
• Communication: Excellent written and verbal communication skills with a strong customer service orientation.
• Organization: Strong detail orientation and ability to prioritize multiple tasks during peak volume periods.
• Prior administrative or admissions experience within higher education, specifically graduate admissions.
• Demonstrated ability to maintain confidentiality when handling sensitive student records and personal data.

Additional Information

• Pay Rate: $17.50/hr
• Application Deadline: November 25, 2026
• This is an on-site positon at the University of Notre Dame

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.