Administrative Assistant | Notre Dame Global

University of Notre Dame; Notre Dame (IN); Presencial; USD 43.000 - 53.000; Jornada completa

Descripción de la vacante

University of Notre Dame is seeking an Administrative Assistant to support the Study Abroad and Global Engagement teams and the Senior Director of Global Education. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities.

The ideal candidate will have 3–4 years of administrative experience, proficiency in Microsoft Office, and a detail-oriented approach.

Formación

• Minimum 3–4 years of administrative support experience.
• Strong written and verbal communication skills are essential.
• Excellent time-management and organizational abilities with multitasking.
• Proficiency with Microsoft Office, especially Excel and PowerPoint, plus social media familiarity.

Responsabilidades

• Provide administrative and operational support to Study Abroad and Global Engagement teams.
• Manage calendars, meetings, travel arrangements, and Travel-related logistics.
• Coordinate daily office activities, space reservations, vendor requests and payments.
• Support preparation of reports, documents, and materials for the Senior Director.

Conocimientos

Written & verbal communication

Time management

Organizational skills

Attention to detail

Microsoft Office proficient

Team collaboration

Professionalism

Educación

High school diploma or equivalent

College degree (preferred)

Herramientas

Microsoft Office

Descripción del empleo

• Full-time
• Division: VP-Assoc Prov for Internationaliztn
• Job Subfamily: Administrative Operations - UO004
• Unit: VP-Assoc Prov for Internationaliztn - 28401
• Job Family: University Operations

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Help Connect Notre Dame to the World!

Are you someone who loves keeping things organized, enjoys working with people, and takes pride in making things happen behind the scenes? Do you thrive in a role where no two days look exactly the same?

Notre Dame Global is looking for an Administrative Assistant to support our Study Abroad and Global Engagement teams, along with the Senior Director of Global Education.

From helping coordinate international programs and campus events to supporting visiting partners and keeping daily operations running smoothly, you'll play an important role in the work that connects Notre Dame students, faculty, and partners with opportunities around the world.

We're looking for someone who is organized, resourceful, detail-oriented, and comfortable balancing multiple priorities. If you're a natural problem-solver, communicate well with others, and enjoy being the person who helps keep everything on track, we'd love to hear from you!

What You'll Do Here

Keep Our Global Programs Running Smoothly

Provide essential administrative and operational support for the semester and summer Study Abroad teams and Global Engagement team, coordinating daily activities, processes, and resources to help teams work effectively.

Be the Go-To Person for Daily Operations

• Serve as a primary administrative contact for all three teams, responding to requests, troubleshooting issues, and coordinating day-to-day office needs.
• Process payments, invoices, and administrative transactions while managing space reservations, food orders, shipments, and other logistics.

Support the Senior Director of Global Education

• Manage calendars, schedule team meetings, coordinate preparations, and create reports, documents, and other materials.
• Arrange domestic and international travel, assist with special projects, and collaborate with other Notre Dame Global teams on departmental priorities.

Help Coordinate International Partnerships and Agreements

• Partner with the Study Abroad and Global Engagement teams and the University's Office of General Counsel to coordinate and maintain program agreements.
• Track exchange balances, manage records, and ensure agreements and documentation remain accurate and up to date.

Bring Events and Campus Experiences to Life

• Help plan and coordinate events, information sessions, and team activities, including scheduling, space reservations, materials, and event logistics.
• Collaborate with team members to create organized, welcoming experiences for participants.

Welcome Our Global Partners to Campus

Coordinate visits from international partners and guests, including scheduling, reservations, hospitality, and logistics to ensure a positive campus experience.

Support Student Experiences

Assist with student activities, program logistics, and administrative needs, including serving as a chaperone when needed.

At Notre Dame Global, we connect students, faculty, and partners with opportunities around the world through study abroad programs, international partnerships, and global engagement.

You’ll be part of a collaborative team helping bring these experiences to life, from coordinating events to welcoming international visitors and supporting global programs.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• At least 3–4 years of work experience.
• Experience providing administrative support in an office environment.
• Strong written and verbal communication skills.
• Excellent time-management and organizational skills, with the ability to multitask and prioritize competing responsibilities.
• Strong attention to detail, problem-solving abilities, and a commitment to accuracy.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint, and familiarity with social media platforms such as Instagram.
• Strong work ethic, professionalism, and the ability to work effectively with others.

Preferred Qualifications

• College degree or equivalent.
• Demonstrated experience working as an Administrative Assistant.
• Experience working with individuals from diverse backgrounds.
• Previous experience working in higher education.

Additional Information

Application Deadline: November 15, 2026

Hiring Pay Range: Up to $48,000 | Commensurate with experience

Required Documents: Resume & Cover Letter

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.