Research Implementation Coordinator

State University of New York at Buffalo; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

State University of New York at Buffalo seeks a capable research operations coordinator to develop, maintain, and communicate SOPs for multi-team projects. You will support onboarding, training, and programmatic guidance for start-up needs, and manage regulatory tasks like IRB submissions and ClinicalTrials.gov updates.

Responsibilities include building REDCap databases, exporting data for analysis, and maintaining study logs.

Qualifications

• Bachelor’s degree plus at least 2 years of experience or equivalent combination of education and experience.
• Master in public health, or related field.
• 3 years of relevant experience, including experience with human subjects research, regulatory/ IRB processes, and research data management (e.g., REDCap)

Responsibilities

• Develop, maintain, and communicate SOPs for research teams.
• Provide faculty with SOPs and startup guidance for new protocols.
• Build, test, and manage REDCap databases and data dictionaries.
• Manage IRB processes and ClinicalTrials.gov submissions.
• Support onboarding and training for study staff.
• Attend weekly team meetings for standardization across teams.

Education

Bachelor’s degree + 2 years experience

Master in public health or related field

3 years of relevant experience in human subjects research and data management (REDCap)

Job description

Primary Functions

Process and procedures coordination

• Develop, maintain, and communicate standard operating procedures (SOPs) for teams to utilize across the lifespan of a research project, including onboarding, training, and maintenance of study processes and lab procedures
• Provide faculty with SOPs and programmatic guidance for the start‑up needs of new protocols
• Conduct process evaluations across team functions to maintain standardization
• Attend weekly team meetings to ensure consistency and provide real‑time feedback for standardization across teams

Onboarding and training

• Create onboarding and training plans in collaboration with the administrative team for new team members
• Lead onboarding sessions for new hires, including program overview, team‑specific overview, and role‑specific training
• Train study staff, postdocs, fellows, and students on study procedures, SOP requirements, and best practices
• Support the interview team in the hiring of incoming research staff

Data management

• Build, test, and manage REDCap databases and data dictionaries for research studies
• Export and prepare data files for analysis
• Build and maintain enrollment and retention logs and reports for research studies
• Develop and maintain an organized structure for paper file storage
• Set up and monitor randomization; audit and maintain servers for consistency across studies

Regulatory management

• Develop study files needed for IRB approval and apply for IRB approval using the study protocol
• Manage IRB processes from study submission through continuing progress reviews (CPRs), amendments, and termination
• Apply IRB regulatory expectations to data management and study maintenance
• Manage ClinicalTrials.gov processes, including updates, and serve as point of contact
• Perform internal audits to identify structural or regulatory deficits

Support ticket management and service

• Serve as a point of contact for the research implementation ticket system, supporting requests for onboarding, SOP clarification or modification, data management needs, study document changes, new study approval, study amendments, and lab support
• Review incoming tickets for urgency, log requests into the tracking system, and respond to requestors regarding receipt and any additional information needed

Other duties as assigned

About the University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research‑intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

Learn more:

• Our benefits , where we prioritize your well‑being and success to enhance every aspect of your life.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor’s degree plus at least 2 years of experience or equivalent combination of education and experience

Preferred Qualifications

• Master in public health, or related field
• 3 years of relevant experience, including experience with human subjects research, regulatory/ IRB processes, and research data management (e.g., REDCap)

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

Salary Range $60,000 - $70,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

Work Hours 40

Campus

Campus As Assigned

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No